Purchasing Associate

hace 2 semanas


San José, San José, Costa Rica Emerson A tiempo completo

Duties and Responsibilities

  • Quality control of requisitions
  • Ascertains if complete requisitions has been provided
  • Generate purchase orders and purchase order amendments as required
  • Verification of single or sole source documentation per applicable standard and DOA
  • Works within the Global DOA approval authorities and escalates as required
  • Maintain Enterprise Resource Planning (ERP) system data to ensure accuracy during the entire ProcuretoPay cycle
  • Issue and expedite supplier acknowledgement in conformance to agreed final Purchase Order
  • Receive acknowledgement and update Enterprise Resource Planning (ERP) system
  • Expedite shipment and materials per project procedures
  • Inform local office or buyer about status of shipment
  • Coordinate with logistics on custom clearance
  • Shipment receipt acknowledgement into ERP system
  • Administer Purchase Order reconciliation
  • Closure of Purchase Order as per standard policy
  • Support the buyers with the overall suppliers evaluation process
  • Ensures orders are in compliance of LAM requirements
  • Ensure compliance to Emerson Record Retention Policy at all times
  • Ensure compliance to Emerson's Ethics Policy at all times
  • Accurately upload, enter, and book order in business systems.
  • Using the established standards, check that all information supplied by the Customer / Project Manager is correct and complete to ensure the material is going to be deliver on time
  • Collaborate and coordinate with all the teams to follow up or activate orders that are facing a setback, this includes: intercompany factories, logistics, credit and invoice departments.
  • Initiate proactive communication with Customers / Project Manager to resolve purchase order issues or to collect missing information at the order entry stage.

Qualifications

  • Demonstrated abilities in ERP based systems such as JDE, ORACLE, SAP etc. (Oracle preferred)
  • Computer literate
  • Excellent professional written and verbal English skills required, special language skills whenever specified
  • Dynamic and proactive
  • Good interpersonal skills
  • Provide solutions/ options
  • Excellent sense of urgency

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