Purchasing Associate

hace 3 semanas

San José, Costa Rica Emerson A tiempo completo

**Duties and Responsibilities**
- Quality control of requisitions
- Ascertains if complete requisitions has been provided
- Generate purchase orders and purchase order amendments as required
- Verification of single or sole source documentation per applicable standard and DOA
- Works within the Global DOA approval authorities and escalates as required
- Maintain Enterprise Resource Planning (ERP) system data to ensure accuracy during the entire Procure-to-Pay cycle
- Issue and expedite supplier acknowledgement in conformance to agreed final Purchase Order
- Receive acknowledgement and update Enterprise Resource Planning (ERP) system
- Expedite shipment and materials per project procedures
- Inform local office or buyer about status of shipment
- Coordinate with logistics on custom clearance
- Shipment receipt acknowledgement into ERP system
- Administer Purchase Order reconciliation
- Closure of Purchase Order as per standard policy
- Support the buyers with the overall suppliers evaluation process
- Ensures orders are in compliance of LAM requirements
- Ensure compliance to Emerson Record Retention Policy at all times
- Ensure compliance to Emerson’s Ethics Policy at all times
- Accurately upload, enter, and book order in business systems.
- Using the established standards, check that all information supplied by the Customer / Project Manager is correct and complete to ensure the material is going to be deliver on time
- Collaborate and coordinate with all the teams to follow up or activate orders that are facing a setback, this includes: intercompany factories, logistics, credit and invoice departments.
- Initiate proactive communication with Customers / Project Manager to resolve purchase order issues or to collect missing information at the order entry stage.

**Qualifications**
- Demonstrated abilities in ERP based systems such as JDE, ORACLE, SAP etc. (Oracle preferred)
- Computer literate
- Excellent professional written and verbal English skills required, special language skills whenever specified
- Dynamic and proactive
- Good interpersonal skills
- Provide solutions/ options
- Excellent sense of urgency

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