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Maritime Executive Assistant

hace 3 meses

San José, San José, Costa Rica ATSG Corporation A tiempo completo

Maritime Executive Assistant

San Jose, Costa Rica
***
Requires: ATSG Background Check and RSO Certification
***: ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

The company provides a variety of services within the Intelligence Community.

Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality.

We are experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. As an organization, we are consistently expanding our footprint in the contracting community.


The Maritime Executive Assistant must remain well-informed about key issues surrounding Costa Rica's endeavors to enhance its maritime security and interdiction capabilities, along with efforts aimed at deterring narcotics trafficking and other associated nefarious activities in the maritime domain to include illegal fishing, human smuggling and maritime environmental crimes.


Additionally, the Maritime Executive Assistant must establish and foster strong partnerships with counterparts in the Costa Rican government, specifically with the Costa Rican Coast Guard (CRCG), the Costa Rican Institute of Fisheries and Aquaculture (INCOPESCA) and maritime-related Non-Governmental Organizations, as well as the Office of Defense Representative and at U.S.

Embassy San Jose.

Minimum Qualifications:

  • Costa Rican national or legal resident with work permit.
  • Valid Costa Rican Driver License B
  • High School Diploma.
  • 4year Bachelor's degree from an accredited University or College.
  • English FSI level 3/
  • Spanish FSI level 3/
  • Availability to work full time; 8 hours per day, 5 days per week.
  • Availability to travel to coastal or riverine regions of Costa Rica by land, air or sea.
  • Demonstrated analytical and international relations skills.
  • Ability to perform unofficial translations of written documents into Spanish and English and to draft documents clearly and succinctly in English.
  • Demonstrated proficiency using Microsoft Office Suite, including Word and Excel.
  • Demonstrated experience in document control and online document record keeping.
  • Superior communication and interpersonal skills, with the ability to communicate information and ideas orally and in writing.
  • Demonstrated ability to work independently on projects and issues within overall policy guidelines.
  • Demonstrated communication and liaison skills to work with a wide variety of governmental, public, and private sector representatives and local community members and groups.

Duties and Responsibilities
Within the scope of the INL Maritime Program, the Maritime Assistant will be responsible for:

  • Providing comprehensive project planning and administrative support to the INL Maritime Program Manager, Deputy and Specialist, undertaking diverse professional, administrative and project coordination tasks.
  • Working closely with the INL Procurement team to prepare procurement packages with corresponding support documentation, that can include, but is not limited to, supporting information gathering for the authorized U.S. government official preparing the Independent Government Cost Estimates (IGCE), collecting quotes, reviewing specifications, preparing Statements of Work (SOW) or Performance Work Statements (PWS).
  • Obtaining projectrelated information and drafting correspondence for Maritime Program Manager, Advisors, and Specialists without delay to ensure programessential equipment, services, supplies, and training requirements are obtained.
  • Coordinating official visits to coastal or riverine region of Costa Rica by U.S. Government officials or contract service providers to Costa Rica in support of any INLfunded maritime projects.
  • Scheduling meetings, sending meeting invitations, reserving conference rooms, coordinating meetings refreshments and room setup for INL leadership and security advisors. Requires processing visitor access lists, developing meeting agendas, minutes, and following up on action items.
  • Coordinating with host country officials ahead of project initiation to assess feasibility and sustainability and offering concise and actionable feedback in project reports to INL leadership; including presenting recommendations to address identified challenges.
  • Drafting spend plans in collaboration with the Maritime Advisor's guidance. Support Maritime leadership oversight and coordination on matters related to the allocation of INL project funds with the INL Financial Specialist.
  • Collaborating with the INL Travel and Tr