Executive Assistant

hace 5 meses

San José, Costa Rica Boston Consulting Group A tiempo completo

**WHAT YOU'LL DO**:
You are essential to our business, essential to our success. We are Boston Consulting Group (BCG), a 60-years young strategy consulting firm. In recent years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #6 on Glassdoor’s Best Places to Work list.

As a dynamic, driven Executive Assistant (EA), you’ll work with little direction to support several of our Managing Director and Partners (MDPs), ensuring they have what they need to seamlessly serve the needs of our clients and meet their internal commitments and goals. You will anticipate the needs of your MDP customers and look ahead to prevent problems before others even know they exist This position involves heavy scheduling (and rescheduling) of internal and client meetings, booking (and unbooking) travel, managing case team logistics, keeping track of time and expenses, and keeping up with the fast pace of our Consulting Team.

While each of your MDPs will be based in another city and will spend much of their time visiting clients around the world, back at home base (the Nexus Atlanta office) you will be surrounded by a smart, team-oriented, and fun group of fellow assistants and Business Services Team (BST) colleagues.

We operate in a hybrid model, meaning you’ll be in the office about half of the time and have flexibility to work remotely (if you choose) for the other part of the week. EAs help shape our culture by actively participating in office life and collaborating across functions to help fellow Business Services Team members. Our philosophy is to grow by growing others, and you will serve as role models to more junior members of the Administrative Services Team. We work hard together, and we go out of our way to support each other - we want everyone to be successful, individually and as a team.
We won't define a career path for you - but some EAs we've hired in this role have gone on to have long and successful careers as Senior Executive Assistants at BCG; others have gone into work in one of our many Practice Areas; some have managed teams or rotated through a number of other functions. Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment.

**YOU'RE GOOD AT**:

- Being a proactive thought partner and managing your MDP’s time in a fast-paced, high volume, and ever-changing client service environment:

- Owns and drives calendar/complex meeting scheduling
- Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
- Processing timesheets and expenses on a timely basis
- Supporting administrative aspects of MDP internal commitments: practice area activities, BCG leadership committees, recruiting, etc.
- Building effective working relationships (remotely) with key stakeholders. You’re extremely people-focused with a certain 'joie de vivre'
- Understanding MDP priorities and exercising sound judgment to make appropriate trade-offs
- Facilitating the scheduling process with clients and their assistants, communicating with a friendly professionalism and high attention to detail; building client relationships
- Leading case team logistics and working cooperatively with fellow BCG assistants to support other MDPs, Partners, Principals and BST leaders on the case team; providing back-up support to other assistant team members
- Obtaining and sharing information with wider team as needed; helping consulting team members navigate internal resources
- Proactively leaning in to support high leverage activities for MDPs (this will vary by need):

- Assisting with account planning and client relationship management
- Conducting research and gathering information
- Assisting with the creation and preparation of client team materials - slides, proposals, onboarding decks, including proofreading and copying/binding
- Additional items that you (or the MDPs) feel may be helpful - be creative and think outside the box
- Acting as a thought partner and trusted advisor to MDPs, their teams and others at BCG
- Keeping them informed of critical information they may not be aware of
- Guiding them toward making right decisions about use of time
- Taking initiative to bring things "from the back burner to the front burner" for MDPs
- Performing other duties as assigned or required, including some personal support; responsibilities will vary

**YOU BRING (EXPERIENCE & QUALIFICATIONS)**:

- A bachelor’s degree, strongly preferred
- Demonstrated leadership and/or customer service experience
- Minimum of 5 years of experience in an extremely fast paced environment supporting senior executives, strongly preferred
- Minimum of 3 years providing direct administrative support

**DO THESE BEHAVIORS/MINDSET EXPECTATIONS RESONATE WITH YOUR SKILLS AND EXPERIENCE?**
- High customer service orientation - highly responsive, strong interpersona

  • Executive Chef Assistant

    hace 1 semana

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    Job Title: Executive Chef AssistantEstimated Salary: $55,000 - $65,000 per yearAbout Us:Marriott International, Inc. is a leader in the hospitality industry, committed to providing exceptional experiences for our guests.Job Description:We are seeking an experienced and skilled Executive Chef Assistant to join our team. As an Executive Chef Assistant, you...

  • Executive Assistant

    hace 4 semanas

    San José, San José, Costa Rica Hitachi Solutions A tiempo completo

    Job Title: Executive AssistantAbout the Role:We seek a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our America's COO and EVPs. This role will involve a variety of tasks necessary to ensure the smooth operation of the Executives' office.Main Responsibilities:Provide administrative support to the...

  • Executive Assistant

    hace 6 meses

    San Antonio, Costa Rica Havas Group A tiempo completo

    Hybrid Agency: HPS Magma Job Description Summary: Prose on Pixels is looking for a full-time Executive Assistant to join our growing team. POP is a creative production agency and full-service global content studio. The creative capabilities include Live Action Production (stills and video), Video Editing, Animation/Motion Design, Graphics, Audio and Video...

  • Executive Relationship Manager

    hace 2 semanas

    San José, San José, Costa Rica Assistant Launch A tiempo completo

    About Assistant LaunchWe're a rapidly expanding company that's changing the way we work. Our team is passionate about innovation, growth, and exceptional service.Salary: $120,000 per yearJob DescriptionWe're seeking an Executive Relationship Manager to join our team. As a key member of our leadership team, you'll be responsible for managing client...

  • Executive Assistant with Language Expertise

    hace 4 semanas

    San Francisco, Heredia, Costa Rica Philip Morris International A tiempo completo

    We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Managing Director and other key areas in the business. The ideal candidate will be highly motivated, passionate, and dedicated to delivering exceptional results.The successful candidate will be responsible for:• Serving as the primary point of contact...

  • Executive Assistant

    hace 5 meses

    San José, Costa Rica Udalenno A tiempo completo

    We are a **world-renowned** **designer** and **distributor **of **home karaoke system**s. Our name means you are about to create magical, musical memories with those you love most! Our unique collection of high-quality karaoke products will inspire your creativity, enrich your lives, and spark fun in everyone ages 3 to 103! - Kindly send your CV in...

  • Executive Assistant

    hace 4 semanas

    San Francisco, Heredia, Costa Rica Servicenow A tiempo completo

    **Company Overview**At ServiceNow, our mission is to make the world work for everyone. We're a team of innovators who drive change and make a difference. As an Executive Assistant, you'll play a crucial role in supporting our leadership and teams to achieve our goals.**Key Responsibilities**Schedule appointments, plan meetings, and maintain complex calendars...

  • Maritime Executive Assistant

    hace 5 meses

    San José, Costa Rica ATSG Corporation A tiempo completo

    **Maritime Executive Assistant** **San Jose, Costa Rica** *** **Requires: ATSG Background Check and RSO Certification** ***: ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and...

  • Executive Assistant

    hace 4 semanas

    San Francisco, Heredia, Costa Rica Servicenow A tiempo completo

    **About the Role**We are seeking a highly organized and experienced Executive Assistant to support our Senior Vice President, Chief Equity & Inclusion Officer. As a key member of our team, you will be responsible for scheduling appointments, planning meetings, and maintaining complex and changing calendars.**Key Responsibilities**Schedule appointments and...

  • VP's Executive Assistant

    hace 1 mes

    San José, Costa Rica Kimberly-Clark A tiempo completo

    Description About the opportunity You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing...

  • Executive Assistant

    hace 4 semanas

    San Jose, Costa Rica Hitachi Solutions A tiempo completo

    Job DescriptionWe are seeking a highly organized Executive Assistant to our America’s COO, America’s Sales Executive, Delivery Executive to provide comprehensive administrative support in a dynamic environment. This role will involve a variety of tasks necessary to ensure the smooth operation of the Executives’ office.  Key ResponsibilitiesProvide...

  • Executive Assistant

    hace 4 semanas

    San José, San José, Costa Rica Servicenow A tiempo completo

    **About the Role**At ServiceNow, we're looking for a highly organized and exceptional communicator to support our Senior Vice President, Chief Equity & Inclusion Officer. As an Executive Assistant, you'll be responsible for scheduling appointments, planning meetings, and maintaining complex and changing calendars.**Key Responsibilities**Schedule appointments...

  • Executive Chef Assistant

    hace 1 semana

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    OverviewWe are seeking a skilled Executive Chef Assistant to join our team at Marriott International, Inc. The ideal candidate will have a passion for delivering exceptional culinary experiences and a commitment to excellence in every aspect of their work.SalaryThe estimated annual salary for this role is $55,000-$65,000 based on industry standards and the...

  • Executive Assistant to Commercial Director

    hace 1 mes

    San José, San José, Costa Rica Kimberly-Clark A tiempo completo

    About the OpportunityWe're seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Commercial Director in a fast-paced and dynamic environment. As a key member of our team, you'll be responsible for managing the executive's schedule, coordinating meetings, and ensuring seamless communication with internal and external...

  • Executive Assistant

    hace 4 semanas

    San José, San José, Costa Rica Hitachi Solutions A tiempo completo

    Job Title: Executive Assistant - Strategic SupportJob Description:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our team. This role will involve managing schedules, coordinating projects, and executing strategic initiatives.Key Responsibilities:Provide administrative support to...

  • Executive Assistant, Mcs

    hace 5 meses

    San José, Costa Rica Arxada A tiempo completo

    Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the...

  • Client Success Manager

    hace 4 semanas

    San José, San José, Costa Rica Assistant Launch A tiempo completo

    About This RoleWe're on a mission to find a passionate, unique leader who thrives in the ever-changing world of client success and delivery. As a Client Success Manager at Assistant Launch, you'll be an integral part of our leadership team, driving growth and innovation in our client services.Your Key ResponsibilitiesBuild strong and lasting relationships...

  • Client Success Manager

    hace 5 meses

    San José, Costa Rica Assistant Launch A tiempo completo

    **What is this role all about?** If you're reading this, you're likely the extraordinary person we're searching for to join our team as a **Client Success Manager** at Assistant Launch. We're not just looking for a professional—we're on a mission to find a passionate, unique leader who thrives in the ever-changing world of client success and...

  • Admin Assistant

    hace 6 meses

    San José, Costa Rica 360training A tiempo completo

    360training offers a compelling compensation package that ties to performance and impact. We offer quality health plans to meet a variety of needs, life and disability benefits, a retirement savings plan with company match, and a Flexible Time Off program. **Admin Assistant Role** **Essential Functions and Responsibilities**: - Executive support of...

  • Executive Assistant to Commercial Director

    hace 4 semanas

    San José, San José, Costa Rica Kimberly-Clark Corporation A tiempo completo

    About the OpportunityKimberly-Clark Corporation is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Commercial Director in a fast-paced, dynamic environment. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work independently...