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Job Summary:
The individual will be responsible for ensuring that all payables, travel & expense and/or vendor control transactions are processed efficiently and effectively, in accordance with established service levels and other contractual requirements. The individual will be responsible for all related tasks associated with invoice and payment processing, including receiving, recording, posting and verifying accounts payable transactions to journals, ledgers and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations.
**Responsibilities**:
**BPO Migration**
- Work with the BPO Migration Team on the transition of all in-scope functions from the various markets to Auxis Costa Rica.
- Review “as is” processes, roles and responsibilities and provide input to the Migration Team on “to be” processes.
- Support new business operations to follow NII business requirements
**Accounts Payable Transaction Processing**
- Receive, code, and process invoices for payment, expense reports and/or vendor control transactions in a timely manner, and in accordance with established processes and timelines.
- Support all related transactional activity for invoice and payment processing, including.
- Receive invoice images and record and enter transactions in appropriate systems.
- Route invoices to appropriate approvers using automated workflow system.
- Refer invoice issues and exceptions to appropriate Invoice Reconcilers at client.
- Process and monitor invoices, payment proposals and other client expenditures and ensure accuracy in the daily processing of accounts payable transactions.
- Provide general financial, administrative and clerical services as required.
- Support preparation of needed reports for all payables.
- Ensure accuracy in the daily processing of accounts payable transactions.
- Properly prepare needed financial and operational reports for all transactional activities, as required and in accordance with client procedures.
- Ensure proper maintenance of invoice and payment records, as well as vendor data, as required, and in accordance with established client procedures.
- Review A/P aging to ensure compliance with established policies and that any available discounts are attained.
- Suggest operational improvements, including systems, processes and organizational changes to drive greater performance and efficiency in Accounts Payable operations.
- Provide technical knowledge relating to Accounts Payable for individual markets.
- Identify new initiatives and opportunities for process and performance improvement and efficiencies, and work with AP Supervisor and Auxis management to define, establish and implement.
- Prepare and review documentation to support internal and external audits, as required.
Skills and Experience:
**General Requirements**:
- English - Spanish Language (Oral and writing 80% or higher), (B2 or above).
- The resource will adjust its schedule based on the account needs.
- High School diploma required or Accounting Technical degree.
- Minimum 1 year experience in accounts payables, with experience managing A/P operations in a multi-national Shared Services and/or BPO operation.
- Oracle or SAP, or other Tier 1 ERP systems.
- Excel: formulas, formatting, pivot tables, etc.
**Additional Requirements (Nice to have)**:
- Experience with US Telecommunications, Consumer Products, Wholesale or Retail Distribution businesses.
