Accounts Payable Operations Specialist

hace 1 mes


San Francisco, Heredia, Costa Rica Hellmann Worldwide Logistics, Inc. A tiempo completo

Established for over 150 years, Hellmann Worldwide Logistics has been a pioneer in the freight forwarding industry due to its exceptional employees who form the global Hellmann Family. The company's unmatched passion for employee experience and dedication to serving customers makes its resilience possible.

The Hellmann Promise is to collectively shape the company culture through its mission, values, and leadership principles.

If this aligns with your career aspirations, come and help us create a sustainable impact, job details below


Main Responsibilities:

- Manage and resolve inquiries related to past-due invoices, disputes, updates accounts, and special needs vendors and branches may have.
- Utilize HWL software systems (JIRA, Hellogic, K&H, and WorldTrak) to read, analyze, and enter data from vendor documents.
- Review invoices for payment by comparing estimated costs in operational systems versus actual amounts on invoices.
- Forward invoices with missing or incorrect reference numbers to vendors for follow-up.
- Forward invoices with discrepancies between estimated costs and actual amounts for branch offices to approve or dispute.
- Meet quality goals and metrics defined by the management team.
- Follow established processes defined by the management team.
- Receive, review, and analyze statements of AP accounts to provide invoice status to vendors.
- Communicate and follow up with vendors on missing invoices, invoices with missing reference numbers, and wrong billing.
- Ensure complete resolution of disputes.
- Maintain Excel spreadsheets with account details on a monthly basis.
- Submit vendor requests to Data Steward for updating vendor profiles or setting up new vendor accounts.
- Download, prepare, and process CASS payments.
- Perform additional tasks assigned by the Supervisor or Manager.


Requirements:

- High School diploma required
- Experience in Accounts Payable and Finance/Accounting
- Advanced English level (B2+, C1)
- Reporting analysis and creation skills

$45,000 - $60,000 per year



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