Senior Administrative Coordinator

hace 3 semanas

San Francisco, Heredia, Costa Rica Hakkoda A tiempo completo

About Hakkoda:

Hakkoda is a leading data consultancy empowering organizations to maximize Snowflake Data Cloud potential. We offer consulting and managed services in data architecture, engineering, analytics, and science. Renowned for our expertise, ease of collaboration, and amazing work environment, Hakkoda seeks curious and creative individuals for a fast-paced, dynamic team where input and efforts are valued.

We're looking for talented individuals to join our distributed team across North America, Latin America, and Europe. If you're passionate about making a difference and thrive in a collaborative atmosphere that values learning, growth, and hard work, we'd love to talk to you.

Job Summary:

The Hakkoda Executive Assistant will provide high-level administrative support to our Senior Executives, ensuring the effectiveness of our executive team.

Key Responsibilities:

  • Manage executives' agendas and activities, including travel, hotel, and expense arrangements.
  • Maintain complex calendars, scheduling meetings, appointments, and travel, prioritizing and coordinating conflicting commitments.
  • Act as primary point of contact between executives and internal/external stakeholders.
  • Travel coordination: Plan, organize, and manage travel arrangements, including flights, accommodations, and itineraries.
  • Information management: Maintain confidentiality and discretion when handling sensitive information and documents.
  • Meeting support: Prepare agendas, take minutes, and follow up on action items for executive meetings.
  • Project assistance: Support executives in special projects, research, and presentations, tracking and monitoring project deadlines and progress.
  • Team coordination: Collaborate with other executive assistants and administrative staff to ensure seamless coordination of tasks and responsibilities.
  • Assist other teams as needed in support of firm-wide needs.
  • Manage solutions or vendors for expense management.

Requirements:

  • Bachelor's degree or 6+ years of relevant work experience.
  • Proven experience as an executive assistant or in a similar role, demonstrating trust and credibility with executive leadership teams.
  • Excellent project management skills, with knowledge of driving and planning events.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Discretion and the ability to handle confidential information with integrity.
  • Problem-solving skills and the ability to adapt to changing priorities.
  • Strong interpersonal skills and a professional demeanor.

Benefits:

Hakkoda offers a range of benefits, including medical, dental, and vision insurance, life insurance, paid parental leave, paid time off, work-from-home benefits for 100% remote roles, technical training and certifications, and robust learning and development opportunities.

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