Office Operations Coordinator

hace 5 días

San Francisco, Heredia, Costa Rica Auxis A tiempo completo

Job Overview:

Auxis is seeking an experienced Office Operations Coordinator to join our team. As a key member of our operations team, you will play a critical role in maintaining the efficient day-to-day functioning of our office.

About the Role:

We are looking for a highly skilled and organized individual to provide administrative support to our team. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Manage and coordinate all aspects of office operations, including scheduling meetings, handling correspondence, and maintaining accurate records.
  • Provide exceptional customer service by answering calls, greeting visitors, and responding to emails in a timely and professional manner.
  • Prepare and distribute reports, memos, and other documents as required.
  • Maintain accurate and up-to-date filing systems and ensure compliance with company policies and procedures.
  • Coordinate travel arrangements, book flights and hotels, and arrange transportation for employees and guests.
  • Process expense reports and reconcile discrepancies.
  • Provide general administrative support, including typing, copying, binding, and scanning documents.
  • Cover the reception desk during peak hours.
  • Assist with onboarding new employees and coordinate their transition into the company.
  • Coordinate repairs to office equipment and technology.
  • Create and send invoices and quotes to clients.
  • Develop and maintain employee files and manage confidential information.

Requirements:

  • Bilingual English-Spanish language skills (80% or higher) with a B2 level in English.
  • High School Diploma or Technical Degree.
  • Able to work a flexible schedule, including evenings and weekends if needed.
  • Strong knowledge of MS Office tools, including Word, Excel, and PowerPoint.
  • Excellent communication and interpersonal skills.
  • Able to work effectively in a fast-paced environment with multiple priorities and deadlines.
  • Must be able to communicate professionally in writing and verbally with employees, management, vendors, and clients.
  • Strong analytical and problem-solving skills.
  • Ability to multitask, prioritize tasks, and manage time effectively.
  • Team player with excellent collaboration and adaptability skills.
  • Able to handle confidential information and maintain discretion.

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