Business Operations Coordinator

hace 2 semanas


San José, San José, Costa Rica Lonza A tiempo completo

At Lonza, we strive to deliver exceptional results in life sciences. Our talented teams collaborate to devise innovative solutions that positively impact millions of people worldwide.

The Administrative Assistant/Receptionist will provide crucial support to the GBSO Facilities & Local Sourcing Manager. Key responsibilities include:

  • Planning and coordinating special projects and FTZ tasks to optimize administrative efficiency
  • Assisting Managers and Site Directors with administrative tasks, expense reports, interviews, meetings logistics, travel itineraries, and agendas
  • Fulfilling reception tasks, visitor management, office supplies, call attendance, and reporting
  • Supporting office inventory management and required purchases for the site
  • Coordinating logistics activities related to the Lonza Costa Rican Committees
  • Managing visitors' space accommodations and transportation
  • Translating DUA's and coordinating with expeditors on imports and delivery times
  • Maintaining the Operations Book for the GBSO
  • Supporting HR Department on employee insurance forms and following up with executives
  • Creating blanket requisitions against budget and ensuring process compliance with Operational Excellence

Key requirements include:

  • Advanced student in Business Administration or related fields
  • At least 1 year of experience in Facilities & Local Sourcing, preferably within Shared Services or a service-related organization
  • Fluent English language skills
  • Excellent customer service and time management abilities
  • Desirable working experience with SAP


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