Business Operations Coordinator
hace 2 semanas
At Lonza, we strive to deliver exceptional results in life sciences. Our talented teams collaborate to devise innovative solutions that positively impact millions of people worldwide.
The Administrative Assistant/Receptionist will provide crucial support to the GBSO Facilities & Local Sourcing Manager. Key responsibilities include:
- Planning and coordinating special projects and FTZ tasks to optimize administrative efficiency
- Assisting Managers and Site Directors with administrative tasks, expense reports, interviews, meetings logistics, travel itineraries, and agendas
- Fulfilling reception tasks, visitor management, office supplies, call attendance, and reporting
- Supporting office inventory management and required purchases for the site
- Coordinating logistics activities related to the Lonza Costa Rican Committees
- Managing visitors' space accommodations and transportation
- Translating DUA's and coordinating with expeditors on imports and delivery times
- Maintaining the Operations Book for the GBSO
- Supporting HR Department on employee insurance forms and following up with executives
- Creating blanket requisitions against budget and ensuring process compliance with Operational Excellence
Key requirements include:
- Advanced student in Business Administration or related fields
- At least 1 year of experience in Facilities & Local Sourcing, preferably within Shared Services or a service-related organization
- Fluent English language skills
- Excellent customer service and time management abilities
- Desirable working experience with SAP
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