Invoice To Pay Specialist I

hace 2 semanas

San José, San José, Costa Rica Emerson A tiempo completo

**Overall description of Position**

The Accounts Payable Analyst will work for Emerson GFS Shared Services, on invoice data entry in designated ERP.
This position mainly interacts with internal users and EMR Shared Services Team members.
Individual capacity to manage high volume of transaction and p rocess quality in this role is a key process indicator to meet operational excellence and performance at level.
Additional scope for the role will include invoice troubleshooting process within the end to end procure to pay cycle.
This person needs to have a high understanding of the AP accounting process so that he/she can conciliate vendor accounts and process the necessary adjustments to close unbalances by month end close.
**Major Duties/Responsibilities**

Such services may include but are not limited to:

- Input vendor invoices into the ERP accounting system.
- Ensure non-purchase order invoices have proper approvals by checking against a published delegation of authority document.
- Respond promptly and tactfully to employee and other internal customer inquiries.
- Use lean principles and departmental collaboration to reduce cycle time and costs.
- Reconcile GRIR unvoucher report to invoices vouched in system and request copies of any missing invoice.
- Review Invoice hold reports, non-invoiced receipt reports and unapproved invoices.
- Follow up with vendors, approvers and purchasing to remove exceptions from DataServ.
- Collaborate proactively with vendors and peers to reduce cycle time and costs.
- Interact with auditors, accountants and management as needed to provide information about the department and specific issues.
- Plans on own work scope to keep operational excellence at target.
- Coordinates emergency payments with sense of urgency.
- Vendor clean ups and balance reclassifications.
- Manages balance between high volume items and critical priorities according to financial impacts.
- Proactive on issue resolution by generating tickets and trigger escalations on time.
- Document and update standard operating procedures and own process workflows.
- Additional duties as required.

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