Receptionist & Administrative Assistant
hace 2 semanas
Job Summary:
**Responsibilities**:
- Organize and schedule meetings and appointments.
- Answer calls and greet all clients and visitors with professionalism and etiquette.
- Assist in the preparation of regularly scheduled reports regarding transportation, supplies, petty cash, and credit card statements.
- Order and deliver office supplies.
- Book travel & hotel arrangements.
- Submit and reconcile expense reports.
- Provide support to visitors.
- Provide information by answering questions and requests.
- Manage the access control process and deactivation.
- Cover the reception desk.
- Assist with onboarding coordination.
- Coordinate repairs to office equipment.
- Create invoices and quotes requested.
- Provide support in Auxis Peak fairs, by quoting and ordering products.
- Control the visitors, vendors, and employees' access and registration process.
Skills and Experience:
- English-Spanish Language (Oral and writing 80% or higher) (B2 level in English).
- High School Diploma or a Technical Degree.
- Strong knowledge of MS Office tools.
- Strong work ethic. Honest and loyal. Strong values.
- Must be detail-oriented, pays attention to the details and can make a conscious effort to understand causes instead of just the effects
- Able to effectively work in stressful environments and situations with frequently changing priorities
- Must have the ability to communicate (orally and in writing) in a professional manner when dealing with employees and management, as well as vendors and clients.
- Must have strong analytical skills.
- Organizational, multi-tasking, and prioritizing skills.
- Must be a team player and be able to interact with staff at all levels of the company and its operating units
- Strong initiative to follow up on pending issues and organize assigned work.
- Ability to deal sensitively with confidential material.
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