Procurement Specialist, Corporate Infrastructure
hace 2 meses
Bachelor's degree in Finance, Supply Chain Management, Business, IT or any other procurement related career
- 3+ years in a direct procurement function, including supplier relationship management
- Speak, write and speak in English Language
The Corporate Infrastructure Services (CIS) Procurement Specialist is responsible for sourcing, from Request for Quote (RFQ) through invoice receipt, the critical materials, hardware, and labor that support the deployment of Corporate IT Infrastructure. This resource will serve as the main point of contact for internal Technical Infrastructure Program Managers (TIPM), providing timely status management updates of material delivery, and tracking vendor ability to achieve requested need by dates, highlighting potential risks and implementing risk mitigation strategies as required.
Key job responsibilities
1. Sends RFQs to Value Added Resellers (VAR), Low Voltage Contractors (LVC), print suppliers, and Audio Visual (AV) Integrators
2. Analyzes vendor quotes for accuracy and completeness, and certifies lead time timeliness to meet program deliverables
3. Makes supplier recommendations to TIPMs based on analysis
4. Onboards and enables new supplier accounts in sourcing tool
5. Creates Purchase Requests (PR)/Purchase Orders (PO) and Change Order (CO) requests in purchasing tool where attention to detail is critical to ensure the highest quality
6. Inputs and validates that all financial information is completely and accurately logged in Program Management tool
7. Attends weekly supplier tracking calls and inputs timely status updates into Program Management tool
a. Tracks PR/PO status from inception to vendor acceptance, fulfilment (shipping) and successful onsite delivery/receipt
b. Effectively communicates project risks to all stakeholders across all levels and takes appropriate action to mitigate risk
8. Audits supplier invoices for accuracy for approval or rejection and remediates. Further, ensures timely receipt of material post-delivery/completion for proper financial recognition against Month over Month forecasts and project vertical closure
9. Generates and delivers consolidated status reports for leadership
a. Analyzes data and metrics to drive procurement strategies
b. Coordinate with internal TIPM teams to communicate material quantities available from forecast “pre-buys” across various suppliers to ensure proper asset allocation to the program pipeline and stock burndown against POs
San Jose, CRI
- Project management skills
- Ability to effectively negotiate purchases
- Understanding of basic IT hardware and software troubleshooting
- Experience with e-sourcing tools/systems to analyze data including Excel, SQL or other data management systems
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