Procurement Specialist I

hace 2 semanas

San José, Costa Rica Catalina Marketing A tiempo completo

**Why Catalina?** Catalina delivers omni-channel solutions to our customers with a long-standing history of rich data assets, but our _greatest _asset is our people. Our guiding principles set the stage for winning in the markets we serve, and our potential is powerful. When you join the Catalina team, you will be part of an inclusive environment that embraces flexibility, community involvement, work-life balance as well as opportunities to grow professionally.

**Our Team**

At Catalina, the innovative spirit that’s been part of our DNA for over 30 years is what we look for in the talented people we hire. This position will be an individual contributor on the Corporate Finance Shared Services team. Our team values ideas and suggestions to streamline and standardize the current processes and procedures and we collaborate cross-functionally to implement these. We develop strong partnerships with the rest of the organization to effectively support its purchasing needs, while following best practices. This role will be part of a fun, dynamic team that is focused on development and continuing education.

The Procurement Specialist, reporting to the Procure to Pay Supervisor, is responsible for overseeing and managing all procurement activities in alignment with Company policies. This includes assisting in sourcing goods and services, guiding transaction processing, and driving standardization and process improvement. The role collaborates closely with Accounts Payable, Global Procurement Contracts, and Third-Party Risk Management to address purchase order matching issues and ensure compliance with supplier contracts and purchase orders.

**Responsibilities**
- Reach out to various suppliers to obtain quotes and proposals for contract renewals. Review and evaluate received proposals and support the business owners’ negotiation efforts with suppliers to get the most favorable terms in compliance with your procurement policy.
- Partner with the Global Procurement Contracts team to review report of upcoming renewals and amendments of supplier contracts. Identify which renewal and amendments require Purchase Order and create the Purchase Order in Workday based on the contractual terms.
- Proactively address inquiries from internal customers and suppliers regarding renewals, order status, changes, or cancellations, well in advance of deadlines.
- Research invoices received by Accounts Payable without renewal contract or Purchase Order to ensure accuracy and compliance with company policies. Collaborate with Global Procurement Contracts and Third Party Risk Management teams to ensure company’s interests are protected and propose process improvements to reduce risk.
- Generate purchase orders from systematically processed requisitions in Workday and in accordance with company procedures and regulations. Collaborate with Financial Planning and Analysis and Global Contracts Procurement teams to ensure approvals and accurate general ledger coding.
- Resolve match exceptions for purchase orders using Workday and collaborating with Accounts Payable.
- In Workday, at month
- and quarter end
- review open purchase orders and close those fully matched or duplicate, identify any changes in contract scope not captured in the purchase order or other inaccuracies, modify accordingly, and advise Corporate Accounting team for potential accruals.
- Engage and build relationships with business functions and partners to build, promote and support a standardized, efficient, and effective procurement process and serve as trusted advisor for their procurement needs throughout the procurement process.
- Develop, propose, implement, maintain, and update Procurement policies and procedures and user procedures documentation.
- Demonstrate a thorough understanding of procurement procedures, policies, and guidelines.
- Seek clarification or guidance, when necessary, promptly communicate concerns, and address allocation issues or lack of responses from involved parties.
- Ensure meticulous review of requisitions, identify potential issues or discrepancies, and communicate upfront about mistakes or areas needing attention to prevent complications.
- Assist Procure to Pay Supervisor with projects and other duties as requested.

**Qualifications**
- High school diploma or equivalent required, college degree in Business preferred.
- Minimum 3 years of purchasing or supply chain experience.
- Bilingual Spanish proficiency a plus
- Experience in purchase quotes, contracts, renewals, and amendments.
- Proficiency in researching and resolving purchase order variances.
- Ability to generate purchase orders using requisitions and ERP systems.
- Skilled in periodically reviewing open purchase orders and resolving discrepancies.
- Strong cross-functional relationship building for efficient procurement processes.
- Experience in procurement policy and procedures documentation and implementation.
- Demonstrated ability to thrive in a fast-paced environm

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