Resources Management Officer

hace 2 semanas

San José, Costa Rica International Organization for Migration A tiempo completo

Position Title**: Resources Management Officer**
Duty Station**: San Jose, Costa Rica**

Classification**: Professional Staff, Grade P3**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 09 March 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname;_
- The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu_

**_ Context:_**

Under the direct supervision of the Chief of Mission (COM) and in coordination with the Senior
Regional Resources Management Officer (SRRMO) in the Regional Office (RO), the
Department of Resource Management (DRM) at Headquarters (HQ) and the Administrative
Centres in Manila (MAC) and Panama (PAC), the Resources Management Officer will be
responsible and accountable for supervising and managing the budgetary, financial, human
resources and administrative functions of the Country Office and / or Sub-Office(s) and
providing support in these areas to staff. The Resources Management Officer will supervise the
Deputy Resources Management Officer and be responsible for the Resources Management
Unit in the Country Office and Sub-Offices.

**_ Core Functions / Responsibilities:_**

1. Monitor and oversee the financial management for all activities in the Country Office (CO)
including the oversight of financial expenditure and accountability. In coordination with the CoM
and the SRRMO undertake financial analysis of all CO activities.

2. Supervise the management of the treasury by forecasting cash flows according to CO and
Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and
disbursed in accordance with donor agreements.

3. Prepare programme and budget reports in accordance with IOM regulations and established
procedures. Review monthly accounts of the Country Office.

4. Prepare relevant financial analysis of projects, oversee the budget control process, and
analyse variances between budget and actual expenditures. Take proactive action to prevent
projects from going into deficit.

5. Assist the CoM and Project Managers in the preparation of budgets for new projects and
programmes.

6. Provide technical support to project managers throughout the cycle to ensure compliance with
the general instructions of IOM and relevant permanent instructions for the whole CO, namely in
the areas of general administration, finance, and human resources.

7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s
assets, cash and prevent fraud.

8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.

9. Review existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation and control systems and improve
efficiency and effectiveness.

10. Manage the Human Resources function and make recommendations on recruitment and
policies, rules and regulations and make recommendations for resolving difficult or sensitive
cases in consultation with the COM / SRMO and RRMO.

11. Oversee the Supply Chain services, including contracts with suppliers of goods and services
and related administrative authorities; oversee the management of the fleet of vehicles and the
maintenance of the premises as well as the functioning of all support services at the Country
Office.

12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply
Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs)
(lease, construction, service, and agreements with implementing partners (IPs)) before
signature and make sure IOM procedures are followed in the selection of partners and service
providers.

13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and
regulations.

14. Supervise and train local staff on IOM's administrative/financial policies and procedure.

15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE
UN working groups when required.

16. Serve as Officer-in-Charge (OiC) of the Countr

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