Global Executive Admin

hace 2 semanas

San José, San José, Costa Rica JLL A tiempo completo
About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
We are looking for an Executive Assistant (Global GREF Leadership Team Coordinator) for our Global JLL-at

  • Amazon GREF account.
About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you're looking to step up your career, JLL is the perfect professional home.

At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
Role Purpose

This role is to provide exceptional Executive Assistant (Global GREF Leadership Team Coordinator) support to the Global Account Director and five other Global Function Directors' for our largest Global client account teams.

This is an exciting, varied and high-profile role within a core part of our JLL business.

The ability of the Executive Assistant to anticipate and pre-empt the requirements of the Lead Director, with a proven ability to efficiently manage a busy and complex diary of commitments is essential.

What this job involves

Timely and efficient diary management for the Global Account Director and Global Function Directors, to include: coordinating diaries, arranging leadership team and executive meetings & conference calls Globally.

It is imperative that the Lead Director's time is carefully and thoughtfully managed.
Coordinate and support Global leadership meetings, including creating/organizing agendas creating or proofing/formatting slide decks, and hosting presentations.
Assists in proofreading/formatting white papers
Own and maintain global organizational charts
Maintain and track Global team goals
Smartsheet expert - creates, owns, and manages various smartsheets for the Global Account Director and Leadership Team
Management of various internal and client-facing web pages, including formatting, data entry and coding, and maintaining data integrity and fielding inquiries
Management of document and file storage, including providing or restricting access to confidential items
Management of Global distribution lists

Organizing national and international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries often of a complex nature.

Arrange for off-site events (e.g. client/team dinners)
Discreet handling of sensitive and confidential information.

Provide a wide range of administrative support to include production of correspondence, reports, presentations and documents of a high quality in preparation for executive meetings.

Manage and process expense claims for Global Directors.
Develop and maintain effective working relationships with clients and internal colleagues across the account team and wider JLL business.
Support development of best practice across the account's operations support team.
TAT ASM provides supplemental technology access tool support globally, including troubleshooting issues, and providing access to various platforms and tools
All other duties as required to assist our global directors.

Every day is different, and in all these activities, we'd encourage you to show your ingenuity.

Experience of providing Executive Assistant support to Senior Directors / leaders in a corporate and fast-moving environment.
Assisting in a commercial real estate experience would be advantageous.
Experience of dealing with and ensuring

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