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My Office Support Associate

hace 2 semanas

San Francisco, Heredia, Costa Rica Bayer A tiempo completo

Ever feel burnt out by bureaucracy? Us too. That's why we're changing the way we work for higher productivity, faster innovation, and better results. We call it Dynamic Shared Ownership (DSO). Learn more about what DSO will mean for you in your new role here

Tasks And Responsibilities

  • Responsible for timely and accurate processing of specific administrative tasks according to standard process documentation such as:
  • Organize and maintain Outlook inbox and calendars.
  • Coordinate meetings, rooms, and hotel reservations, catering events, new hires onboardings, interviews, etc.
  • Creation, follow-up, and tracking of purchase.
  • Submit, reconcile, and track travel and project expenses.
  • Maintain and manage contact lists, SharePoint, MS Teams, and other systems.
  • Prepare and update regular reports, budgets, and other documentation.
  • Prepare briefing materials, take minutes, and verify meeting participants.
  • Arrange travel and provide support with business trips, transportation, and hotel booking.
  • Support onboarding and Offboarding process.
  • Register Visitors to the buildings.
  • Comply with process standards, policies, documentation procedures, and KPI targets.
  • Prepare and maintain process and client documentation.
  • Use of existing procedures to solve routine or standard problems.
  • Solve, liaise with appropriate resources, follow up, and escalate identified issues.
  • Contribute to process improvements and report potential process exceptions.
  • Support onboarding and training process for new joiners.
  • Support TL, and other team members in operational topics.

Who You Are

  • Verbal and written communication skills are required as the role requires interfacing with internal and external customers.
  • Excellent at English C1+; fluent in written and spoken.
  • Computer proficiency with Microsoft Office Suite and other IT-relevant systems.
  • Ability to maintain the highest levels of confidentiality and integrity.
  • Ability to work independently and be self-motivated.
  • Strong organizational skills reflecting the ability to prioritize multiple tasks to meet deadlines, ensuring attention to detail.
  • High level of proactivity, dedication, accuracy, and excellent customer service.
  • High level of professionalism with a focus on teamwork and the ability to cultivate and maintain a positive working environment through feedback.
  • Continuous improvement mindset to contribute to the team's development and growth.
  • Problem-solving skills and flexibility to accept new challenges.
  • Experience as administrative assistant, business support, and/or customer service is beneficial.

What We Offer You

  • Hybrid Working Style.
  • Full-time employment contract.
  • Wide range of development opportunities.
  • Competitive salary.
  • Attractive benefits package.
  • Good working conditions and comfortable working environment.
  • The compatibility of family and career is important to us. We support flexible working time models and the option of working from home.

At Bayer we believe in diversity, equity, and inclusion. We aim to create an environment in which everybody can feel authentic, respected, and equally valued. Every day we strive to reflect on our values through our people's unique capabilities, self-experiences, and aspirations. We intentionally seek diversity, to enable our people to bring their fullest potential out and encourage others to likewise do so. Our company wins when we leverage our capabilities to lead the cultural transformation in our business, positively impacting society.

Candidates who meet the requirements based on the job profile will be considered for employment regardless of physical disability, race, color, religion, sex, age, sexual orientation, gender identity and will not be at a disadvantage if unemployed.

Application Period:
11/09/ /16/2025
Reference Code:
856284

Division:
Enabling Functions
Location:
Costa Rica : Heredia : Heredia

Functional Area:
General Administration & Corporate Services
Position Grade:
SS3

Legal Entity:
BBS Costa Rica, SRL
Org.-Unit:
ESS My Office Support

Employment Type:
Regular
Work Time:
Full time

Contact Us
Address

Heredia, Costa Rica