Real Estate Portfolio Admin

We're looking for a Real Estate Portfolio Admin who can support both operational workflows and portfolio level financial visibility. You will work across property management systems, track ongoing activity and contribute to financial reporting, modeling and data organization. This role blends real estate operations with analytical work that helps leadership understand performance across the portfolio.

If you are strong in Excel, comfortable with property data and interested in startup style execution, this role offers a path shaped by both financial and operational exposure.

• Paid in USD twice monthly (15th and 30th)
• Up to 14 days Paid Time Off annually starting Day 1
• Observance of Holidays based on your location
• 100% remote setup with flexibility to work where you perform best
• Partner closely with leadership on financial visibility and operational execution
• Contribute to early systems and financial processes for a growing real estate platform

Portfolio Reporting and Analysis

• Support portfolio financial tracking including monthly and quarterly roll ups
• Maintain expense, revenue and utility records in Excel or Notion
• Assist with basic modeling, scenario work or trend analysis
• Ensure all financial data from property systems is accurate and complete

Property Operations and System Management

• Maintain data across RentManager, AppFolio or similar platforms
• Track maintenance activity, expenses and operational events
• Support documentation and workflows for asset management

Vendor and Maintenance Coordination

• Communicate with vendors and property managers when operational tasks require follow up
• Track recurring service schedules and confirm completion
• Assist with operational communication and updates as needed

Access Control and Technology Tools

• Monitor digital access tools such as RemoteLock or TTLock
• Coordinate resets, updates or troubleshooting
• Ensure data stays aligned across systems

• Experience in real estate, property operations or financial analysis
• Advanced Excel skills including formulas, data organization and basic modeling
• Familiarity with property management software such as RentManager or AppFolio
• Clear written and verbal English communication
• Comfortable working hours aligned with U.S. Eastern or Central time zones

Nice to Have

• Experience analyzing multi property portfolios
• Exposure to operational and financial reporting
• Understanding of access control tools or vendor management

Please include:

1. Your updated resume
2. A short 1 to 2 minute Loom video introducing yourself and describing your experience with real estate operations or financial analysis

Only candidates who submit a Loom video will be considered.

If you want to work at the intersection of real estate operations and portfolio analytics and help build early financial processes for a mission driven housing company, we would like to hear from you.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.