Operations Manager

hace 4 días

San José Province San José Costa Rica ScaleJet A tiempo completo


Our client, Veicolo Agency ), is a growing force in luxury, fashion, apparel, and marketing. They're passionate about helping their clients shine, and they're looking for a self-starter with high accountability to join their team as an Operations Manager. If you're excited about growing a small business and have a natural passion for the luxury, fashion, apparel, and marketing industries, this could be your next big move

This isn't your typical administrative role. They're looking for someone strategic who can help them build, organize, and optimize their operations as they scale.

What You'll Do:

Project & Process Implementation:

  • Translate the CEO's vision into structured projects.
  • Create project timelines and delegate tasks using PM tools like ClickUp.
  • Track project status and follow up with the team to ensure timely completion.
  • Develop and implement internal workflows (e.g., onboarding, campaign launches, content approvals).
  • Document Standard Operating Procedures (SOPs) to turn ad-hoc tasks into repeatable playbooks.

Research & Tool Evaluation:

  • Research and evaluate new tools and software based on agency needs (e.g., PM tools, creative AI, CRM).
  • Compare pricing, features, and integration compatibility.
  • Recommend the best options with clear pros and cons.
  • Set up trials, test functionality, and present findings to the team.

Internal Systems Buildout:

  • Organize and maintain central documentation across platforms like Google Drive and Notion.
  • Create essential templates for proposals, client reports, and creative briefs.
  • Help implement systems for efficient task tracking, knowledge sharing, and meeting notes.

Team Operations & Coordination:

  • Support seamless team onboarding, including account setup, document access, and introductory materials.
  • Maintain accurate organizational charts, directories, and internal information.
  • Schedule and manage agendas for team meetings.
  • Track accountability on team tasks and priorities to keep everyone aligned.

Founder Support (Strategic Focus):

  • Help the CEO prioritize initiatives and break down big ideas into actionable next steps.
  • Proactively drive forward projects that are in progress.
  • Anticipate potential roadblocks and flag them before they become issues, ensuring smooth operations.
What They're Looking For:
  • A self-starter with a strong sense of accountability who thrives in a dynamic environment.
  • A natural passion for and interest in luxury, fashion, apparel, and marketing the industries their clients operate in.
  • Experience in a client-facing business or agency environment is a big plus.
  • Proven ability to translate goals into concrete projects and manage workflows.
  • Experience with project management tools (ClickUp experience is a plus).
  • Strong research and analytical skills for evaluating software and tools.
  • Excellent organizational skills for building and maintaining internal systems.
  • A proactive approach to problem-solving and anticipating needs.
  • Exceptional communication and coordination skills.

Ready to play a pivotal role in a growing agency? Apply now


  • Operations Manager

    hace 4 días

    San José Province, Costa Rica ScaleJet A tiempo completo

    Our client, Veicolo Agency (www.veicolo.agency), is a growing force in luxury, fashion, apparel, and marketing. They're passionate about helping their clients shine, and they're looking for a self-starter with high accountability to join their team as an Operations Manager. If you're excited about growing a small business and have a natural passion for the...

  • Manager Operations

    hace 5 días

    San José, Costa Rica Midland Credit Management, Inc. A tiempo completo

    **About Us** We are more than a specialty finance company providing debt recovery solutions for consumers. We are a global team of over 4,000 employees whose daily mission is to empower consumers to begin their path towards financial recovery and build a better life for themselves and their families. We know that the only way to support this mission is by...

  • Security Operations Center

    hace 4 días

    San José, San José Province, Costa Rica Cross Borders Talents A tiempo completo

    As a SOC Analyst, you'll play a vital role in supporting the Senior Program Manager in overseeing program performance. This dynamic position involves contributing to the technical delivery necessary for establishing an interim vSOC (Virtual Security Operations Center) and subsequently, a permanent national SOC in Costa Rica. You'll be a hands-on technical...

  • Wholesale Operations Manager

    hace 7 días

    San José, San José, Costa Rica HireHawk A tiempo completo

    Job Title: Wholesale Operations Manager Job Type: Full-Time Contractor Workplace: Remote Schedule: Monday–Friday, 8:00 AM–5:00 PM PST Compensation: USD $1,500–$2,200/month (DOE)At HireHawk, we connect top global talent with high-performing U.S. companies.We're hiring a Wholesale Operations Manager to oversee vendor onboarding, retail account...

  • Wholesale Operations Manager

    hace 7 días

    San José, San José, Costa Rica HireHawk A tiempo completo $1.500 - $2.200

     Job Title: Wholesale Operations Manager Job Type: Full-Time Contractor Workplace: Remote Schedule: Monday–Friday, 8:00 AM–5:00 PM PST Compensation: USD $1,500–$2,200/month (DOE)At HireHawk, we connect top global talent with high-performing U.S. companies.We're hiring a Wholesale Operations Manager to oversee vendor onboarding, retail account...

  • Senior Manager, Fintech Payments Operations

    hace 1 semana

    Costa Rica Zenoti A tiempo completo

    Zenoti provides an all-in-one, cloud-based software solution for the beauty and wellness industry. Our solution allows users to seamlessly manage every aspect of the business in a comprehensive mobile solution: online appointment bookings, POS, CRM, employee management, inventory management, built-in marketing programs and more. Zenoti helps clients...

  • Ai Operations Manager

    hace 7 días

    San José, Costa Rica Microsoft A tiempo completo

    The AI Operations Team is the foundation of the Microsoft teams responsible for driving machine learning and AI technology across various domains and scenarios. As an AI Operations Manager, you will have the opportunity to work on cutting-edge projects that leverage Microsoft's cloud and AI platforms, such as Azure, Cognitive Services, and Power Platform....

  • Operations Manager

    hace 2 días

    San Jose (Site ), Costa Rica Bill Gosling Outsourcing A tiempo completo

    Join a Team That's Passionate About Making Lives BetterAt Bill Gosling Outsourcing, we believe that success starts with an amazing team. We are a global leader in outsourcing solutions, we focus on making lives better, one connection at a time. We provide tailored solutions to businesses around the globe, specializing in customer care, sales, and financial...

  • Marketing Operations Manager

    hace 2 semanas

    San José, San José, Costa Rica VML MAP A tiempo completo

    Are you great at motivating and leading a strong team of specialists? Can you help to ensure the continuous development of digital cross-channel marketing for global clients? Do you want an exciting management position in a dynamic and international working environment? Then you just might be the new Operations Manager we are looking for in our San José...

  • Marketing Operations Manager

    hace 2 semanas

    San José, San José, Costa Rica VML MAP A tiempo completo

    Are you great at motivating and leading a strong team of specialists? Can you help to ensure the continuous development of digital cross-channel marketing for global clients? Do you want an exciting management position in a dynamic and international working environment? Then you just might be the new Operations Manager we are looking for in our San José...