On-site Office Manager

Imagine what we can INSPIRE with you

Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.-
- Moody’s Investors Service is among the world’s most respected and widely utilized sources for credit ratings and research. Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
- At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees. Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion. Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.

Department
- Moody’s MSC in Costa Rica serve critical roles in data and information management and analytical support to facilitate the delivery of research and credit rating services by MIS global credit rating teams.

Role/Responsibilities
- Based out of Heredia, Costa Rica, Moody’s Americas Support Center is a strategic office to our Corporate and business-specific operations across the Americas, including our headquarters.
We are looking for an
- **on-site office manager** who will contribute to keep our Costa Rican operation running without any inconveniences. By partnering with our local leadership team and VP/Country Head, the office manager focus is to provide high-level administrative support and excellent customer service to both internal and external stakeholders to ensure that all office operations are coordinated and run smoothly.
- **What will you do as an Office Manager?**- Manage the overall operations of the Costa Rica office
- Own the relationship with building management on all issues concerning office facility (i.e., maintenance, emergency management, security)
- Select vendors for general office services and supervising contractors while on-site.
- Liaise to Moody’s headquarters (New York) to ensure that office needs are communicated
- Coordinate on-boarding of new hires, office event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning.)
- Provide general administrative assistance to the office staff
- Provide back-up for the administrative assistant when not available
- Ensure operational compliance with the Costa Rica Free-Trade zone legislation
- Partner with global teams including IT, Accounts Payable, Payroll among others to ensure business continuity
- Order and maintain inventory of office, stationery, shipping services and pantry supplies
- Prepare and submit Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided

**Qualifications**:
**Academic background**
- Bachelor’s degree preferably in Business Administration, Finance, Economics, Engineering, Architecture, or related field. Equivalent experience in lieu of a degree may be considered

**Languages**
- Advanced written and oral command of English
- Any other language will be considered a plus

**Skills and Experience**
- 4+ years of relevant work experience as a facilities manager, office manager or executive administrative roles
- Advanced knowledge of Microsoft Office, especially Outlook and Excel
- Demonstrated prioritization and time-management skills
- Proven collaboration orientation
- Availability for an on-site position in Barreal, Heredia
- Knowledge or certification in Free Trade Zones regimes by Procomer will be a plus
- Project management certification or similar will be considered a plus

LI-RA
- Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.