Procurement Operations Specialist

hace 10 horas


San José, San José, Costa Rica World Fuel Services A tiempo completo
Job Overview

At World Fuel Services, our employees are the driving force behind our global success. With a strong professional team of approximately 5000 members, we have established ourselves as industry leaders due to their talents.

Key Responsibilities
  • Create Purchase Requisitions on behalf of business approvers and stakeholders
  • Maintain Purchase Orders in Fusion Document Builder for assigned regions, categories, and suppliers
  • Verify and validate PO-related invoice payments, creating Receipts where necessary for agreed categories
  • Communicate Purchase Orders to vendors and internal stakeholders
  • Follow up Blanket Purchase Order fulfillment for agreed categories, adhering to Category Owner instructions
  • Raise Purchase Requisitions and Purchase Orders for punchout catalogues and manage order fulfillment
  • Address PO invoice holds in coordination with AP, Category Owners, and Business
  • Ensure timely payments for key/critical suppliers, working closely with AP
  • Provide ad-hoc support for colleagues on leave, covering system tasks
  • Assist business users with Fusion queries related to Procurement functionalities
  • Keep track of Open PO reports, ensuring an updated list of open POs, including managing own aging POs and Business-owned POs in assigned categories (i.e., closing inactive POs)
  • Monitor uninvoiced accrual amounts on own POs and Business-owned POs in assigned categories
  • Oversee daily procurement operations and report progress to the Procurement Program Manager
  • Perform administrative tasks and data collection as necessary
Required Skills and Qualifications
  • Working knowledge of mainstream ERP systems, with Oracle being advantageous
  • Strong educational background, ideally degree-qualified in a relevant discipline, or proven working experience in lieu of formal education
  • Ability to work independently with minimal supervision, build relationships with key stakeholders and vendors remotely
  • Excellent written and oral communication skills and fluency in English, with French, Italian, or Portuguese being advantageous but not required
  • Highly organized and methodical approach, with high attention to detail
  • Analytical mindset, able to research, scrutinize, analyze, and present material clearly and concisely
  • Sense of ownership, proactive attitude, and ability to create collaborative relationships in a remote global environment
  • Will to learn constantly and comfort with working on own initiative in a remote/home worker position
Benefits and Others

World Fuel Services offers a high-performance culture that drives sustained growth, promoting an environment where individuals can thrive. Our entrepreneurial and culturally-diverse setting values innovative thinking, collaboration, and efficient execution.



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