Global Operations Coordinator

hace 2 días

San José, San José, Costa Rica Pfizer A tiempo completo

About Pfizer

Pfizer is a leading biopharmaceutical company that strives to deliver innovative treatments and solutions to improve patients' lives.

Job Summary

We are seeking an experienced Operations Lead to join our GBS San Jose team. As an Operations Lead, you will play a crucial role in providing comprehensive support to the planning and execution of site activities, including logistical coordination, administrative duties, and operational readiness.

Key Responsibilities

  • Provide day-to-day operational and administrative support to the Site Lead and Senior Leadership Team.
  • Coordinate Site Leadership meetings and calendar, including agenda setting, scheduling appointments, and taking/issuing meeting minutes as required.
  • Lead logistics coordination for site and Make It Possible events, such as Town Halls, trainings, and workshops.
  • Conduct monthly site operational readiness meetings with Digital, GWSS, EHS, and Security teams to ensure action items are executed.
  • Coordinate logistics for site visits, including transportation, registration, accesses, and other arrangements needed, liaising with Global Security, GWSS, EHS, and other teams.
  • Represent GBS San Jose in the Global Comms Collective Forum to align and ensure action items are properly coordinated and executed at site level.
  • Develop and coordinate internal and external communication strategies and plans for the site with PX and Corporate Affairs.
  • Create and maintain distribution lists, organizational charts, contact lists, and site presentations.
  • Ensure operational activities align with Pfizer's legal, compliance, and regulatory policies, procedures, and requirements.
  • Participate in multidisciplinary cross-functional strategic projects and ensure communication and full implementation of initiative recommendations.

Requirements

  • Bachelor's Degree in Business Administration, Human Resources, or Communications.
  • 5+ years of working experience demonstrating ability to carry out technical and administrative functions described in job responsibilities.
  • Fluency in Spanish and English.
  • Independent, proactive, and self-motivated with strong organizational, interpersonal, and communication skills.
  • Appreciation for accuracy and precision, with attention to detail and solid numerical skills.
  • Strong work ethic and high integrity, excellent judgment, and ability to work with confidential and sensitive information.
  • Comfortable working in a fast-paced environment with ability to multi-task and adapt quickly to changing priorities.

Preferred Qualifications

  • Proficiency in Ariba, Concur/PT&E, Microsoft Outlook, Word, Excel, and PowerPoint.
  • Good organizational skills to coordinate and manage multiple priorities.
  • Effective written and verbal communication skills to enable collaboration with all levels of management.
  • Solid technology and communication capabilities.
  • Proactive, creative, and entrepreneurial attitude with evidence of ability to execute key projects.
  • Experience in a multinational company managing various events, projects, and corporate initiatives.

Work Location Assignment: Flexible

EEO (Equal Employment Opportunity) & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, or gender expression, national origin, or disability.

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