Process Management Specialist
hace 4 días
At Havas Group, a leading global creative and media agency network, we are seeking a skilled Operations Coordinator to join our team. In this role, you will play a critical part in ensuring the smooth day-to-day operations of our studio.
Key Responsibilities:
- Supporting the operations and finance teams with administrative tasks and managing expenses through a technical platform.
- Coordinating onboarding processes for freelancers, working closely with HR and IT departments.
- Managing Amex tracking and reconciliation, as well as issuing purchase orders to vendors and resolving payment issues.
- Following up on purchase orders from agency partners and assisting with revenue tracking throughout each month.
- Tracking client retainer spends and freelancer time in different platforms, with reporting requirements bi-weekly.
- Assisting in the creation and revision of process and protocol documents, including Seamless Orders submissions to finance.
Requirements & Skills:
- Able to work effectively in a collaborative, fast-paced environment with excellent organizational skills and English communication abilities.
- Strong attention to detail and adaptability to change, with effective interpersonal and problem-solving skills.
- Ability to multi-task and work with various stakeholders at all levels, while understanding the value of learning from colleagues and supervisors.
- Familiarity with MS Office and Google Applications, including Filemaker, HubPlanner, Agresso, and Pulse.
- Hold a Bachelor's Degree in administration or a related field.
As an equal opportunities employer, we welcome applicants from diverse backgrounds and are committed to creating an inclusive workplace culture. This permanent position offers the opportunity to grow professionally within our dynamic organization.
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