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Office Operations Manager
hace 1 semana
Job Summary
The Studio Coordinator is responsible for providing administrative support to our team members, ensuring the smooth operation of our studio. This role requires strong organizational skills, attention to detail, and effective communication.
Responsibilities
- Provide administrative support to Studio Directors, including proposals, contracts, meeting notes, and project filing
- Coordinate travel and expense report logistics
- Assist with collecting time sheets, manual timecards, and vacation forms as needed
- Set up and maintain files for all projects and office documentation
- Assist Design Managers with staffing and update staffing reports
- Ensure proper electronic filing standards for the studio
- Organize internal and external meetings
- Set up conference calls and meetings
- Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner
- Work with marketing on qualifications packages and RFPs, as needed
- Other administrative duties as required
Requirements
- Bachelor's degree in Business Administration, Human Resources, or similar
- Minimum of two years' administrative experience
- 100% bilingual English/Spanish, well written with excellent verbal communication skills
- Proficient in MS Office (Word, Excel, Outlook), experience of InDesign a plus
- Must be self-motivated and capable of working under tight deadlines
- Extreme attention to detail and the ability to multi-task and prioritize required
- Experience handling sensitive material with discretion and confidentiality
- Be proactive in identifying studio needs to improve processes
- Experience with Online collaborative whiteboard platform is a plus
Why Join Gensler?
We value our employees' health and well-being, offering comprehensive benefits, including subsidized health and life insurance, profit sharing, annual bonus, LinkedIn learning, holiday observance, additional PTO days every 5 years, and employee assistance programs.
