On-Site Office Manager
hace 4 semanas
Based in Heredia, Costa Rica, Moody's Americas Support Center is a strategic office to our Corporate and business-specific operations across the Americas, including our headquarters.
Passionate about facility and office management?
If yes, this is a role for you
We are looking for an on-site office manager who will contribute to keep our Costa Rican operation running without any inconveniences.
The office manager focus is to provide high-level administrative support and excellent customer service to both internal and external partners to ensure that all office operations are coordinated and run efficiently.
**What will you do as an Office Manager?
**
- Run the operations of a regional office, acting as liaison to building management on all issues concerning the Costa Rica office facility
- Responsible for vendor selection for general office services such coffee, refreshments, and supervising contractors while on-site.
- Liaise to Moody's headquarters (New York) ensuring that office needs are communicated
- Coordinate on-boarding of new hires, office event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning.)
- Provide general administrative assistance to the office staff
- Provide back-up for the administrative assistant when not available in the reception
- Provide support to the VP-Head of MSC Costa Rica ensuring full compliance with Costa Rica Free Trade Zone and other local regulatory requirements.
- Act as the main point of contact for Free Trade Zone and other local regulatory audits.
- Partner with global teams including IT, Accounts Payable, Payroll among others to ensure business continuity
- Order and maintain inventory of office, stationery, shipping services and pantry supplies
- Prepare and submit Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are accurate and that proper and organized documentation is provided
- Participate in projects and initiatives at a local and global scale including engagement and business resource groups
**Academic background**:
- Bachelor's degree preferably in Business Administration, Finance, Economics, Engineering, Architecture, or related field.
Equivalent experience in lieu of a degree may be considered
**Languages**:
- Advanced written and oral command of English
- Any other language will be considered a plus
**Skills and Experience**:
- 5+ years of relevant work experience as a facilities manager, office manager or executive administrative roles
- Advanced knowledge of Microsoft Office, especially Outlook and Excel
- Demonstrated prioritization and time-management skills
- Proven teamwork orientation
- Availability for an on-site position in Barreal, Heredia
- Proven working knowledge of Costa Rica Free Trade Zone regulation
- Certification in Free Trade Zones regimes by Procomer will be a plus
- Project management certification or similar will be considered a plus
Moody's MSC in Costa Rica serve critical roles in data and information management and analytical support to facilitate the delivery of research and credit rating services by MIS global credit rating teams.
Moody's is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Moody's Investors Service is among the world's most respected and widely utilized sources for credit ratings and research.
Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees.
Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion.
Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.
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