Congress Processing Coordinator

A culture of purpose: Where will your BCD M&E career take you?
As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people.
We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table.
Are you interested in adding to both our mission and our energy?
Congress Registration & Housing Manager

We are looking for a Sponsorship Housing Manager to join our dynamic team within our Life Sciences Division.
In this role, you will be responsible for the for managing sponsorship payments, deadlines and meeting financial guidelines at congresses.
You will collaborate with peers, vendors, and meeting owners alike to ensure each Congress is executed flawlessly and compliantly.
You keep projects running on time, on budget, within compliance guidelines and have mastered the art of managing multiple priorities and programs at once.
Sound like you?
Read on
**Responsibilities**:

- This position is responsible for managing outstanding receivables, following specific client processes and procedures, track invoices, processing payments on behalf of client accounts and maintaining accounts receivable and accounts payable records for each congress with a high degree of integrity and the highest of ethical standards.
- Pull documents to process congress invoices on behalf of the client in accordance with company guidelines
- Making sure all payments are made a timely manner; by meeting specific deadlines curated by each congress.
- Keep documentation in place for compliance with ToV polices and reporting.
- Reconcile each congress payment with internal finance team
- Research and resolve payment discrepancies
- Regularly partner with internal planning team members and external suppliers, client managers, and Professional Congress Organizers (PCO) to ensure timely service delivery.
- You will also provide support to the Operations Manager with initiatives that drive service optimization and process efficiencies to our team.
You're good at
- High level of attention to detail, strong customer service skills, exceptional communication skills, persistence and patience and a desire to get the job done.
- Managing multiple priorities and being adaptable.
You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
- Working in a multicultural environment with a solid understanding of US, EMEA, and APJ cities.
You might also have
- Minimum of 1 year in Life Sciences industry
- Minimum of 2 years' experience in client management
- Experience with budgets and sponsorships for congresses
- Cvent, Excel, and other Microsoft Office Software proficiencies
- A college degree is preferred

What we offer you
- A culture of purpose where we are invested in your happiness and career growth
- Competitive salary and benefits package
- Remote position

How to apply

Get to know BCD M&E:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution.
We are in the business of creating impactful human connections that matter.
Connections that inspire, motivate and change behavior for our customers.
As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.