T & e / Ap Specialist
hace 2 días
**Our Team**
At Catalina, the innovative spirit that’s been part of our DNA for over 30 years is what we look for in the talented people we hire. Reporting to the Procure-to-Pay Manager, this role will have primary responsibilities for U.S. and Costa Rica travel and expense report end-to-end processes as well as processing purchase requisitions and purchase orders. This role is also planned to assist with supplier PO and non-PO invoice processing. This role also executes month end close processes, provides excellent customer service to all internal and external customers, and participates in the implementation and enhancement of applicable systems. We value continuous ideas and suggestions from our team to further streamline processes and procedures.
**Responsibilities**
- Review and audit employee expense reports, assuring compliance with the Corporate Travel & Expense Policy in a timely manner.
- Administer Catalina accounts with AMEX and Uber for Business by activating and cancelling employees’ accounts to ensure appropriate and timely access and monitoring overall account activity.
- Monitor and review with management metrics such as T&E policy violations, credit card transactions not processed, delinquencies, delayed manager approval, overall spend and adherence to established spend limits
- Review and generate assigned month end reports, T & E accrual, monthly Uber statement and prepare required journal entries and account reconciliations.
- Process periodic settlement runs for payments to Corporate Card company, employees, and suppliers.
- Recommend revisions to Travel and Expense policy, procedures, and guidelines.
- Support Procurement Specialist I, generate requisitions and purchase orders as needed.
- Review, code and determine spend category of supplier invoices.
- Match invoices to purchase order details and resolve exceptions of supplier invoices.
- Provide excellent and timely customer service to all customer inquiries.
- Create and update user training guides and educate employees on travel and expense reimbursement processes.
- Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations and developing and documenting new processes.
- Complete special projects and other responsibilities as assigned.
**Qualifications**
- High school diploma required. Undergraduate degree in Finance or Accounting preferred.
- 1-5 years’ experience in shared service environment with responsibility for travel and expense administration and purchase requisitions and purchase order processing.
- Exposure to Accounts Payable invoice processing is helpful.
- Fluency in English required. Strong verbal and written communication skills preferred.
- Experience with ERP, Corporate cards and AMEX systems preferred.
- Intermediate Microsoft Excel experience, including Pivot Tables and VLOOKUP
**About Catalina**
**Diversity, Inclusion + Belongingness**
Catalina is committed to investing in, empowering, and retaining a more inclusive community within our company. We are dedicated to hiring and cultivating diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has a seat at the table and a voice to be heard. Our goal is to ensure that all our talented professionals are equipped with support, resources, and the opportunity to excel.
The intent of this job description is to describe the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform other job-related tasks other than those specifically included in this description.
We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace.
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