Invoice to Pay Specialist I

hace 3 semanas


San José, San José, Costa Rica Emerson A tiempo completo

Major Duties/Responsibilities
Such services may include but are not limited to:

  • Input vendor invoices into the accounting system with high quality standards.
  • Ensure nonpurchase order invoices have proper approvals by checking against a published delegation of authority document.
  • Follow up exceptions on a daily basis.
  • Respond promptly and tactfully to employee and other external vendor inquiries.
  • Use lean principles and collaborate proactively with vendors and peers to reduce cycle time and costs.
  • Reconcile GRIR unvoucher report to invoices vouched in system and request copies of any missing invoice. Keep GRIR aging under 180 days.
  • Review Invoice hold reports, noninvoiced receipt reports and unapproved invoices.
  • Follow up with vendors, approvers and purchasing to remove exceptions from payables.
  • Interact with auditors, accountants, and management as needed to provide information about the department and specific issues.
  • Plans on own work scope to keep operational excellence at target. Accuracy in all inputs.
  • Coordinates emergency payments with sense of urgency.
  • Vendor clean ups and balance reclassifications.
  • Manages balance between high volume items and critical priorities according to financial impacts.
  • Proactive on issue resolution by generating tickets and trigger escalations on time.
  • Document and update standard operating procedures and own process workflows.
  • Additional duties as required.

Qualifications:

  • Undergraduate or technician Finance, Accounting or Business Administration.
  • Accounting experience is a plus.
  • Manage Microsoft tools, advance in Excel.
  • ORACLE, SAP, or other enterprise system experience may be necessary.
  • Proactiveness and good communication both verbal and written.
  • Fluent Verbal and Written Communication Skills in English

Experience Required
1 year of experience.

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