Facilities Coordinator

hace 3 semanas

San José, San José, Costa Rica The Millennium Group A tiempo completo

Responsibilities:

-
Reception/Front Desk/Security

  • Welcome visitors and ensure they are registered properly and issued visitor badges.
  • Maintain access cards (deactivate lost cards, and activate new cards by submitting requests through the Security team).
-
Facilities Management

  • Inspect the facility to identify general corrective maintenance as necessary for proper maintenance and operation of various equipment, fixtures, etc., and ensure the appearance is in alignment with organizational expectations.
  • Respond to maintenance requests, as needed, and determine the appropriate next steps.
  • Report building and service deficiencies and recommend areas for improvement to management.
  • Liaise with the landlord/property management office for building operational issues.
  • Report building maintenance requests to landlord/property management by creating work orders.
  • Ensure that Rubrik employees are informed of building communication and amenities.
  • Ensure that janitorial cleaning adheres to agreedupon janitorial specifications/expectations.
  • Monitor activities that happen outside the building, such as proper waste disposal and recycling
  • Coordinate office and parking space allocation
  • Point of contact for Zoom equipment issues. Check that Zoom units are working properly on a daily basis.
  • Conduct GEMBA walks on a daily basis.
  • Ensure office supplies, printer areas, beverages, snacks, and first aid kits are stocked and maintained accordingly.
  • Maintain shred boxes and handle Ewaste.
  • Ensure office trash/recycling/compost program is in compliance.
  • Maintain bulletin boards for labor law posters and other legal posting requirements.
  • Ensure compliance with health and safety standards and industry codes, per direction from Safety & Security team.
  • Participate in Emergency Preparedness initiatives, per direction from Safety & Security team.
  • Liaise with vendors and suppliers.
-
Events & Food Services

  • Set up and tear down events such as EBC meetings, Happy Hours, catered lunches, and other catered events.
  • Coordinate team events and other offsite events.
  • Order daily lunches and dinners for employees.
  • Order catered meals for meetings when needed.
  • Ensure the kitchen is stocked with snacks and beverages and stored in an orderly manner.
  • Load and unload the dishwasher.
-
Shipping & Receiving

  • Process incoming and outgoing parcels
  • Assist the local management in creating FedEx shipments
  • Ship laptops & new hire kits to the new hires, as needed
-
Space Planning & Furniture

  • Manage furniture inventory for new purchases, maintenance, and repair of existing furniture.
  • Allocate space/tactical seat assignments.
  • Set up workspaces for new hires and contractors (create nameplate, set up computer monitor, keyboard, rolling file cabinet, furniture key, task chair).
  • Decommission workspace vacated by terminated employees & contractors.
  • Handle employee workspace adds/moves/changes
-
Administration

  • Process purchase requisitions through ZIP.
  • Maintain and upload files in Facilities shared drive.
  • Provide administrative support to local management staff (e.g., schedule meetings, schedule training classes, assist with flight reservations, coordinate job applicant interviews).

Qualifications:

  • Strong interpersonal and customer service skills.
  • Strong organizational skills.
  • Great attention to detail.
  • Strong verbal and written communication skills.
  • Strong PC and Microsoft Office skills.
  • Ability to multitask and manage time efficiently.

EDUCATION AND EXPERIENCE

  • High school diploma. An associate's Degree is a plus.
years of experience working in an administrative or facilities role.

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