Administrative Assistant

hace 2 semanas

San José, San José, Costa Rica Avionyx A tiempo completo

Job Overview
The Temporary Administrative Assistant will support the Software Engineering Department by ensuring the accuracy and completeness of employee training records. This role involves actively reviewing and verifying training data, identifying and correcting discrepancies, and maintaining up-to-date information in the company's training tracking systems.

The assistant will also be responsible for generating reports, monitoring compliance with training requirements, and communicating directly with employees to provide updates or request missing information. This position requires strong attention to detail, organization, and effective communication skills to help ensure all training documentation meets company and audit standards.

Due to the type of tasks performed in this position, it is required that the person works at our offices located in America Free Zone (AFZ), Heredia.

Responsibilities

  • Review and verify the accuracy of employee training records in the system.
  • Identify missing, expired, or incorrect training information and update records accordingly.
  • Notify employees and supervisors about pending or incomplete training requirements.
  • Generate periodic reports on training compliance and completion rates.
  • Support HR and the SW Engineering Department in maintaining up-to-date and auditable training documentation.
  • Manage email communications and follow-ups related to training record updates.

Required

  • High School Technical Degree in Business Administration, Secretarial Studies, or a related field (Desired)
  • University students in their first or second year of Business Administration, Archival Science (Records Management), or any related major
  • Written and Verbal English skills (B1+)
  • Strong inter-personal skills and trustworthiness
  • Excellent attention to detail
  • Strong organizational skills
  • Great service orientation and task ownership
  • Proficiency working with Excel spreadsheets

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