Administrative Assistant

hace 1 semana

San José, San José, Costa Rica Avionyx A tiempo completo $30.000 - $45.000 al año

Job Overview
The Temporary Administrative Assistant will support the Software Engineering Department by ensuring the accuracy and completeness of employee training records. This role involves actively reviewing and verifying training data, identifying and correcting discrepancies, and maintaining up-to-date information in the company's training tracking systems.

The assistant will also be responsible for generating reports, monitoring compliance with training requirements, and communicating directly with employees to provide updates or request missing information. This position requires strong attention to detail, organization, and effective communication skills to help ensure all training documentation meets company and audit standards.

Due to the type of tasks performed in this position, it is required that the person works at our offices located in America Free Zone (AFZ), Heredia.

Responsibilities

  • Review and verify the accuracy of employee training records in the system.
  • Identify missing, expired, or incorrect training information and update records accordingly.
  • Notify employees and supervisors about pending or incomplete training requirements.
  • Generate periodic reports on training compliance and completion rates.
  • Support HR and the SW Engineering Department in maintaining up-to-date and auditable training documentation.
  • Manage email communications and follow-ups related to training record updates.

Required

  • High School Technical Degree in Business Administration, Secretarial Studies, or a related field (Desired)
  • University students in their first or second year of Business Administration, Archival Science (Records Management), or any related major
  • Written and Verbal English skills (B1+)
  • Strong inter-personal skills and trustworthiness
  • Excellent attention to detail
  • Strong organizational skills
  • Great service orientation and task ownership
  • Proficiency working with Excel spreadsheets

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica MSD LATAM A tiempo completo $40.000 - $80.000 al año

    Job DescriptionGDO Operations Support Administrative AssistantJoin our company, a premier research-intensive biopharmaceutical organization at the forefront of delivering innovative health solutions. We are seeking a dedicated Support Administrative Assistant to support the GDO LATAM Head and Leadership team (local and regional) with operational activities,...

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica Avionyx A tiempo completo $1.200 - $20.000 al año

    Avionyx OverviewAvionyx S.A. is a software engineering services company based in Heredia, Costa Rica, fully owned by Joby Aviation. As an AS-9100D company and in business since 1989, Avionyx provides expert, high-quality, full-lifecycle avionics software and hardware engineering services for eVTOL/UAM, rotorcraft and fixed wing aircraft, complying with the...

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica Joby Aviation A tiempo completo $20.000 - $40.000 al año

    Avionyx Overview: Avionyx S.A. is a software engineering services company based in Heredia, Costa Rica, fully owned by Joby Aviation. As an AS-9100D company and in business since 1989, Avionyx provides expert, high-quality, full-lifecycle avionics software and hardware engineering services for eVTOL/UAM, rotorcraft and fixed wing aircraft, complying with the...

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica MSD A tiempo completo $30.000 - $60.000 al año

    Job DescriptionGDO Operations Support Administrative AssistantJoin our company, a premier research-intensive biopharmaceutical organization at the forefront of delivering innovative health solutions. We are seeking a dedicated Support Administrative Assistant to support the GDO LATAM Head and Leadership team (local and regional) with operational activities,...

  • Administrative Assistant – ERP Transformation Program

    hace 6 días

    San José, San José, Costa Rica Smith+Nephew A tiempo completo $30.000 - $60.000 al año

    Administrative Assistant – ERP Transformation Program (Alajuela, Costa Rica)Life Unlimited. At Smith+Nephew we design and manufacture technology that takes the limits off living.  Are you interested in making a global impact?The Administrative Assistant will play a critical role in supporting the ERP Transformation Program by providing professional...

  • Medical Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica Vertu Agent A tiempo completo $40.000 - $80.000 al año

    About Us: At Vertu Agent, we are a high-performance, client-focused firm operating across several industries. We combine innovation, professionalism, and collaboration to deliver exceptional service. Our teams are empowered with the resources, training, and autonomy to exceed client expectations while growing professionally.Our Culture: We prioritize...

  • Virtual Assistant

    hace 1 semana

    San José, San José, Costa Rica HireHawk A tiempo completo $12.000 - $14.400 al año

    Job Title: Virtual Assistant – OperationsJob Type: Full-Time, Contractor (via HireHawk)Workplace: Remote (Global)Schedule: 9 AM – 5 PM Pacific TimeAt HireHawk, we connect top global talent with growing U.S. businesses. We're seeking an Operations Virtual Assistant to support a California-based landscaping company by managing daily administrative...

  • GDO Operations Support Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica MSD LATAM A tiempo completo $60.000 - $90.000 al año

    Job DescriptionGDO Operations Support Administrative AssistantJoin our company, a premier research-intensive biopharmaceutical organization at the forefront of delivering innovative health solutions. We are seeking a dedicated Support Administrative Assistant to support the GDO LATAM Head and Leadership team (local and regional) with operational activities,...

  • GDO Operations Support Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica MSD A tiempo completo $60.000 - $90.000 al año

    Job DescriptionGDO Operations Support Administrative AssistantJoin our company, a premier research-intensive biopharmaceutical organization at the forefront of delivering innovative health solutions. We are seeking a dedicated Support Administrative Assistant to support the GDO LATAM Head and Leadership team (local and regional) with operational activities,...

  • GDO Operations Support Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica MSD A tiempo completo $60.000 - $80.000 al año

    Job DescriptionGDO Operations Support Administrative AssistantJoin our company, a premier research-intensive biopharmaceutical organization at the forefront of delivering innovative health solutions. We are seeking a dedicated Support Administrative Assistant to support the GDO LATAM Head and Leadership team (local and regional) with operational activities,...