Empleos actuales relacionados con Executive Assistant - San José, San José - Fragomen
-
Secretary to Management
hace 6 días
San José, Costa Rica Prometeo Talent A tiempo completo**Company Overview**: RoverPass is a fast-growing startup that is revolutionizing the way campgrounds and RV parks drive business. With a property management system and marketing services, we help campgrounds and RV parks attract more customers. As a small and hungry team, we're looking for hands-on individuals to join us and be a part of our exciting growth...
-
Executive Assistant
hace 1 semana
San José, Costa Rica Udalenno A tiempo completoWe are a **world-renowned** **designer** and **distributor **of **home karaoke system**s. Our name means you are about to create magical, musical memories with those you love most! Our unique collection of high-quality karaoke products will inspire your creativity, enrich your lives, and spark fun in everyone ages 3 to 103! - Kindly send your CV in...
-
Executive Assistant, Mcs
hace 1 semana
San José, Costa Rica Arxada A tiempo completoArxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the...
-
Admin Assistant
hace 2 semanas
San José, Costa Rica 360training A tiempo completo360training offers a compelling compensation package that ties to performance and impact. We offer quality health plans to meet a variety of needs, life and disability benefits, a retirement savings plan with company match, and a Flexible Time Off program. **Admin Assistant Role** **Essential Functions and Responsibilities**: - Executive support of...
-
Remote Executive Assistant Paid in Usd
hace 6 días
San José, Costa Rica Northbuilt Construction A tiempo completo**What It Means to Be My Executive Assistant** As my Executive Assistant, you’ll handle daily tasks so they don’t turn into extra work for me. I need someone proactive who communicates clearly and efficiently. You'll be the link between me, the team, and clients. Your role isn’t just to assist but to make things happen. You’ll manage...
-
Executive Assistant
hace 1 semana
San José, Costa Rica Dentons A tiempo completo**Introduction** **Why Dentons** Dentons is designed to be different. We are driven to always be the firm of the future, to challenge the status quo, and to provide holistic business solutions to our clients in new and innovative ways. We are the lightbulb moments. The bold ideas. We are the world's largest global law firm, with 21,000+ people across 80+...
-
Administration Assistant
hace 1 semana
San José, Costa Rica World Business Lenders, LLC A tiempo completoWorld Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL is a U.S.based company with a 100% remote workforce. This is a remote Contract/Consultant position....
-
Appointment Booking Specialist
hace 4 horas
San José, Costa Rica ClinicGrower A tiempo completoClinicGrower is a leading digital marketing agency that works specifically with medical and dental practices in order to connect them with new patients in their community and generate leads, appointments, and sales. We are a vital part of their overall business. We deliver results and help grow these practices to new levels. Thanks to our great work, we...
-
Sse Operations Support
hace 6 días
San José, Costa Rica Syniverse A tiempo completoSyniverse is the world’s most connected company. Whether we’re developing the technology that enables intelligent cars to safely react to traffic changes or freeing travelers to explore by keeping their devices online wherever they go, we believe in leading the world forward. Which is why we work with some of the world’s most recognized brands. Eight...
Executive Assistant
hace 1 día
Job Description
We are seeking a highly organized and detail-oriented Executive Assistant to support four LATAM Regional Partners at Fragomen. The ideal candidate will possess advanced Excel skills, strong project management capabilities, and experience in managing complex calendars and schedules.
This role requires excellent communication, reporting, and presentation creation skills. The Executive Assistant will play a key role in ensuring the smooth functioning of daily operations servicing four Partners and to contribute to strategic projects.
Key Responsibilities:
- Calendar Management: Coordinate and manage complex scheduling for the Partners, including internal and external, marketing meetings, speaking engagements, client outreach, travel arrangements, and appointments.
- Project Management: Support projects, track progress, and ensure timely completion of key tasks. Manage timelines, deliverables, and follow-ups on various projects.
- Excellent Excel Usage: Use Excel to analyze data, create reports, and manage spreadsheets for legal and business-related projects. Handle data consolidation and other functions as needed.
- Presentation Development: Prepare and edit PowerPoint and Keynote presentations for internal and external meetings, ensuring accuracy, clarity, and professionalism.
- Reporting: Generate weekly, monthly, and ad-hoc reports on various metrics and departmental performance using Excel and other reporting tools.
- Document Preparation: Draft, proofread, and manage correspondence and official documents, ensuring they are error-free and properly formatted.
- Meeting Support: Organize and prepare materials for meetings, take minutes, and follow up on action items.
- Travel Coordination: Arrange travel, accommodations, and itineraries for the Partners, ensuring efficiency and attention to detail.
- Communication: Serve as a liaison between the executive and internal/external stakeholders, ensuring clear and timely communication.
- Office Management: Handle office-related administrative tasks, including expense reports, vendor communication, and general office organization as needed.
Qualifications:
- 5-10 years of experience in an Executive Assistant role, preferably supporting senior leadership in a legal or corporate setting.
- Ability to create and manage complex spreadsheets and data analysis tools.
- Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
- Expertise in managing executive calendars, coordinating meetings, and handling scheduling conflicts.
- Proficient in creating professional presentations using Microsoft PowerPoint.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Apple Suite (Sheets, Keynote), and other related tools.
- Ability to manage multiple responsibilities while maintaining attention to detail.
- Proactive in identifying issues and proposing solutions.
- Strong written and verbal communication skills (English and Spanish), with the ability to interact with all levels of the organization.
- High level of confidentiality and professionalism when handling sensitive information with discretion.
- Strong ability to prioritize tasks in a fast-paced environment.
Education:
- Bachelor's degree preferred or equivalent experience.
This role is ideal for someone who thrives in a fast-paced legal environment and is passionate about providing high-level support to a senior executive. If you have strong organizational skills and a keen eye for detail, we encourage you to apply
