Project Coordinator

About The Team
It's an exciting time in technology, and that buzz is felt throughout PetSmart We are continuing to grow at a faster pace and we want to continue to provide best-in-class experiences for pets and pet parents.

Our
Technology team
has 6 different departments: Information Security, Service Delivery, Business Enabling Systems, eCommerce & Marketing Technology, Data and Stores, Services & Supply Chain.

Whether it's online or in our stores, the work that the IT team does is instrumental in PetSmart's success. We have a strategic and actionable plan underway and are looking for associates who are just as excited about it as we are.

About the Location
Associates at our Costa Rica office are eligible for hybrid work.

About The Job
Is your passion to lead technical programs that deliver solutions, focused on supporting a growing and dynamic business? Do you love pets and want to join your experience with enabling systems that help PetSmart be the trusted partner of Pet Parents and their pets?

PetSmart's Information Technology is currently seeking a Project Coordinator to provide day-to-day coordination support for the key finance and administration activities in our delivery space.

Responsibilities
PRIMARY FOCUS AREA
#1: - Invoice & Budget

• Manage Program POs for tracking spend
• Coding invoices in SAP and maintaining paid invoices documentation
• Creating or Modifying purchase orders within SAP and corresponding excel documents
• Researching invoices as needed
• Attending monthly budget management meetings with program PMO as needed

Additional Focus Areas
FOCUS AREA #2 - Project Coordination

• Assist project teams with the administration of program Confluence sites
• Coordinate and schedule program workshops and meetings as needed (schedule rooms, resources and coordinate meals)
• Assist Program team in the updating and maintenance of project schedules
• Assist in deliverable sign-off and tracking

FOCUS AREA #3 - Resource Coordination

• Coordinate, maintain and execute onboarding/off-boarding procedures and materials
• Coordinate interview schedules for contractors
• Coordinate onboarding / off-boarding of project resources

FOCUS AREA #4 - Schedule Coordination

• Monitor and report on monthly employee and contractor time-tracking
• Maintain team calendar (vacations/travel/etc.)
• Coordinate key meeting logistics - attendees/locations/etc.

Additional Responsibilities Not Covered In Focus Areas

• Document and distribute workshop/meeting minutes, as required
• Provide administrative support (calendar management, expense management)
• Assisting Program PMO with other activities as required

Education & Prior Experience Needed

• 2-4 years' experience in a project coordinator role
• Experience working on large projects with multiple vendors
• Proficient in SAP invoice or similar ERP invoice management system
• Proficient in Microsoft Office products
• Knowledge in Microsoft SharePoint, Visio and Project a plus
• Excellent customer service orientation
• Organized, with strong attention to detail
• Effective interpersonal, verbal and written communication skills
• Team oriented/collaborative work style
• Works well in fast-paced environment

About The Culture
At PetSmart, we work hard to create a culture where every associate feels like they truly belong and we celebrate the unique stories, backgrounds, and experiences our associates share. These experiences not only bring new perspectives in shaping our Belonging culture but they're core to PetSmart's success.

Not sure if you meet 100% of the position requirements and whether you should apply? We'd still like to hear from you and encourage you to apply with us You just may be the ideal candidate for this role, and if not this one, perhaps another position.

Our Costa Rica office offers outstanding amenities in a fun and rewarding workplace including:

• Soon you will be able to bring your pets to work
• Free access to UltraPark gym facility
• Learn more about here:
• Check out Associate stories and share in some celebrations at PetSmart:
• Will have medical, dental & vision benefits for all associates
• Offer paid time off including holidays and discretionary days

PetSmart provides an equal opportunity for all associates and job applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.