Human Resources Assistant

Supporting the Most Exciting and Meaningful Missions in the World

Human Resources Assistant

Purpose and Scope:
Provides clerical, administrative and technical support to the Human Resources function. Works under general supervision. Under supervision of the Manager the Administrative Assistant performs a wide range of routine to advanced administrative duties in support of a program, department, or manager(s). Acts as a liaison to internal and external contacts in a manner that promotes the professional image of the Company.

Essential Responsibilities:
1) Performs routine to advanced administrative tasks in support of the daily operations of the department.

3) Organizes and maintains paper and electronic filing systems for records, correspondence, etc.

5) Arranges and coordinates details related to travel arrangements, expense reports, and departmental budgets.

6) Make arrangements for conferences and meetings; may assemble background materials, attend meetings and record proceedings as directed.

7) Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.

8) Orders and maintains supplies and equipment for department.

9) Assists with a variety of scheduled and unscheduled projects specific to assigned department/program.

10) Make everything process require for the Onboarding (orients new employees).
- Make arrangements for the recruitment process (Interviews, Phone screenings, Send Offer letters, request badge for new joiners, create the physical file for each employee and make sure that all the documents needed had been provided by the new employees).

11) Support internal and external related inquiries or requests.

12) Compile and maintain paper, digital and electronic records of employees.

13) Assist with completion of compensation and benefit documentation.

14) Produce and submit reports on general HR activity HRIS (currently Workday/EV5).
- Prepares and processes a complete range of personnel actions including hires, rehires, terminations, transfers, pay changes, etc.

15) Keep up-to-date with the latest HR trends, laws, and best practices.

16) Perform all other position related duties as assigned or requested.

Key Competencies:
Relationship Management

Honesty / Integrity / Ethical Practice

Execution of Duties

Organizational skills

Collaboration / Teamwork mind-set

Global & Cultural Awareness

Minimum Position Knowledge, Skills, and Abilities Required:
Work Environment, Physical Demands, and Mental Demands:
This is a “on site” position, with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.

Other Responsibilities:
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks, and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster
- EEO is the Law Poster Supplement