Site Administrator

hace 5 días

San José, Costa Rica TransPerfect A tiempo completo

TransPerfect Is More Than Just a Job

Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.

Position Summary:
The position of Site Administrator is responsible for coordinating the day-to-day operations of the facility to support all business units and will manage daily transactions of the global Access Control System.

Position responsibilities:

- Welcomes guests by greeting them in person; responds to inquiries; announces visitors.
- Answers, transfers/directs all incoming calls; takes phone messages as appropriate.
- Remains current with visitor and event information; responds to inquiries
- Processes all in-coming mail for the organization per protocol and delivers as required
- Requires ability to work flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours as required
- Provide administrative support to Site Director(s), including typing correspondence, maintaining the calendar, making travel arrangements, compiling expense reports, and monitoring of contract compliance for the facility, including ensuring compliance.
- Perform general administrative functions, including faxing, photocopying, mail distribution, bulk mailings, purchase requests, check requests, and other administrative duties as assigned.
- Assist with various event-related duties as needed.
- Act as a point of contact for equipment/services/operations issues in the facility and coordinate with facilities liaison to resolve issues, including obtaining event planning authorization.
- Maintain the Access Control cards and Access Levels for the global Access Control system.
- Interact with global managers to maintain and report Access Control issues
- Remains current with emergency protocols related to visitors, call handling, and notifications to Security and Safety Compliance - security badges, office keys, access to Mothers room, Health and Safety protocol issues, (i.e. masks), etc.
- Directs job applicants and administration of related documents under the direction of human resources/ recruiting department
- Other duties and projects as assigned

Job Requirements:

- Minimum of 1-year administrative experience
- Excellent organizational, planning, and time management skills
- Excellent computer skills; basic math and financial skills for reporting and evaluation
- Proficient in MS office
- Must be adaptable, be able to multi-task and prioritize deadlines
- A friendly disposition
- Excellent written and verbal English communication skills
- Ability to independently troubleshoot and drive issues to resolution
- Must possess excellent customer service skills and a willingness to be helpful
- Experience in guest services or in a client-facing role
- Ability to maintain professionalism in all situations

Physical demands and work environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions:
While performing duties of the job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Finally, the employee generally works in an indoor office environment; working hours beyond the normal workweek may be required.

TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by states, federal, or local law.

  • Information Technology Administrator

    hace 5 días

    San José, Costa Rica Selina A tiempo completo

    **Who we are**: Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures. The Local IT Administrator will provide technical support to...

  • Information Technology Administrator

    hace 3 días

    San José, San José, Costa Rica Selina A tiempo completo

    **Who we are**: Our Mission is to inspire authentic and meaningful connections.Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet's most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures.The Local IT Administrator will provide technical support to end...

  • IT Administrator

    hace 4 semanas

    San José, Costa Rica Selina A tiempo completo

    Who we are: Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures. The Local IT Administrator will provide technical support to end...

  • IT Administrator

    hace 3 horas

    San José, Costa Rica Selina A tiempo completo

    Who we are: Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures. The Local IT Administrator will provide technical support to end...

  • Recruitment Administrator

    hace 4 semanas

    San José, Costa Rica Bill Gosling Outsourcing A tiempo completo

    Bill Gosling Outsourcing is committed to the career development of our people. If you are interested in joining a company with modern facilities and a team environment, click on the “Apply” button to get started! Bill Gosling Outsourcing is committed to the career development of our people. If you are interested in joining a company with modern...

  • Corrigo System Administrator

    hace 3 días

    San Francisco, Heredia, Costa Rica Jll A tiempo completo

    **JLL supports the Whole You, personally and professionally.**The Corrigo System Administrator supports the client and account leadership team through system administration, data analysis, and process documentation.The role will analyze and process data and system changes from external users (including facility managers, coordinators, etc) as well as...

  • IT Service Desk Administrator

    hace 3 semanas

    San José, Costa Rica Joby Aviation A tiempo completo

    Joby Overview: Avionyx S.A. is a software engineering services company based in Heredia, Costa Rica, fully owned by Joby Aviation in Santa Cruz, CA. As an AS-9100D company and in business since 1989, Avionyx provides expert, high-quality, full-lifecycle avionics software and hardware engineering services for eVTOL/UAM, rotorcraft and fixed wing aircraft,...

  • It Service Desk Administrator

    hace 24 horas

    San José, San José, Costa Rica Joby Aviation A tiempo completo

    Joby Overview: Avionyx S.A. is a software engineering services company based in Heredia, Costa Rica, fully owned by Joby Aviation in Santa Cruz, CA.As an AS-9100D company and in business since 1989, Avionyx provides expert, high-quality, full-lifecycle avionics software and hardware engineering services for eVTOL/UAM, rotorcraft and fixed wing aircraft,...

  • Cvent Administrator Role

    hace 7 días

    San Francisco, Heredia, Costa Rica Fullstack Labs A tiempo completo

    About Us">FullStack Labs is a leading software consultancy in the Americas, dedicated to helping organizations build distributed software development teams and deliver transformational digital solutions. Our employee-first approach focuses on creating a positive, respectful, and supportive work environment where talented software professionals can achieve...

  • Procurement Administrator

    hace 3 semanas

    San José, Costa Rica World Fuel Services A tiempo completo

    At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance...

  • Recruitment Administrator

    hace 3 semanas

    San José, Costa Rica Bill Gosling Outsourcing A tiempo completo

    Bill Gosling Outsourcing is committed to the career development of our people. If you are interested in joining a company with modern facilities and a team environment, click on the “Apply” button to get started! Bill Gosling Outsourcing is committed to the career development of our people. If you are interested in joining a company with modern...

  • IT Service Desk Administrator

    hace 4 días

    San José, Costa Rica Joby Aero, Inc. A tiempo completo

    Avionyx Overview: Avionyx S.A. is a software engineering services company based in Heredia, Costa Rica, fully owned by Joby Aviation in Santa Cruz, CA. As an AS-9100D company and in business since 1989, Avionyx provides expert, high-quality, full-lifecycle avionics software and hardware engineering services for eVTOL/UAM, rotorcraft and fixed wing aircraft,...

  • It System Administrator

    hace 1 semana

    San José, San José, Costa Rica Tek Experts A tiempo completo

    Overview:We're seeking an IT System Administrator with the experience needed to install, manage, and maintain computers, servers, telephony, and network systems to ensure the stable operations of TEK's IT assets.The individual will also ensure the integrity and stability of Voice, Data as well as the VPN connection of internal network and partner's...

  • Cvent Saas Administrator

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Fullstack Labs A tiempo completo

    FullStack is the fastest-growing software consultancy in the Americas.We help organizations like Uber, GoDaddy, MGM, Siemens, and Stanford University build distributed software development teams, and deliver transformational digital solutions.As an employee-first company, we focus on hiring the most talented software designers and developers in the western...

  • IT System Administrator

    hace 4 semanas

    San Pedro, Costa Rica Tek Experts A tiempo completo

    Overview: We’re seeking an IT System Administrator with the experience needed to install, manage, and maintain computers, servers, telephony, and network systems to ensure the stable operations of TEK’s IT assets. The individual will also ensure the integrity and stability of Voice, Data as well as the VPN connection of internal network and partner’s...

  • Research & Data Administrator

    hace 7 días

    San Francisco, Heredia, Costa Rica Procore Technologies A tiempo completo

    Job DescriptionHybrid Role: Requires 3 days onsite at our Costa Rica office (Zona Franca UltraLAG, Level 1, Heredia) and 2 days remote per week.We're looking for a Research & Data Administrator to join Procore's Scout Research Team.In this role, you'll partner with your team and key Customer Success Team members to ensure customers receive the accurate,...

  • Sales Order Administrator I

    hace 1 semana

    San José, San José, Costa Rica Emerson A tiempo completo

    The RMA/AWR & Sales Order Administrator is important in facilitating the efficient functioning of Coriolis, Density, Magnetic, Vortex, and USMs Repair Departments.This position is primarily responsible for handling the entire process of Return Material Authorizations (RMAs) and Advance Warranty Replacement (AWR) orders.The incumbent will ensure accurate...

  • Jira Administrator

    hace 3 semanas

    San José, San José, Costa Rica Intel A tiempo completo

    Intel's Foundry Technology Development Design Enablement (DE) organization is looking for a talented individual to support the organization's adoption of Jira Software and Jira Service Management as an Application Software Engineer.This role will be responsible for projectadministration, project customizations, automation, and end user support.This role will...

  • Lar Payroll Administrator

    hace 7 días

    San José, Costa Rica Intel A tiempo completo

    The LAR Payroll team is a very dynamic organization committed to provide the best service to our employees by ensuring their payments are always processed correctly and in time. We are also in a journey of continuous improvement in which we are always looking for new and creative solutions to optimize the way we work. To propose, assess, test and implement...

  • Lar Payroll Administrator

    hace 5 días

    San José, San José, Costa Rica Intel A tiempo completo

    The LAR Payroll team is a very dynamic organization committed to provide the best service to our employees by ensuring their payments are always processed correctly and in time.We are also in a journey of continuous improvement in which we are always looking for new and creative solutions to optimize the way we work.To propose, assess, test and implement new...