Operational Procurement Specialist

hace 5 días


San José, San José, Costa Rica National Instruments A tiempo completo

The Operational Procurement Specialist will be responsible for managing procurement tasks in support of the organization's operations, including reporting, operational processes, and procedures. This role will execute daily, weekly, monthly, and quarterly tasks to support internal customers.

This person will perform submission of Purchase Orders to a global supply base, communicating with those suppliers regarding procurement requirements, invoices, and PO reconciliations, while fostering positive collaborative relationships.

**Responsibilities**:

- Timely and accurate Purchase Order execution and maintenance

- Executing simple reports on a timely manner

- Resolving billing issues with the help of Accounts Payable

- Execute the Supplier On Boarding Process

Train and educate employees on procurement-to-pay processes

Assist suppliers with general procurement-to-pay questions

Perform monthly ordering and billing reconciliations

Continuously seek ways to improve, automate, or enhance existing assigned tasks

Support a procurement strategy for assigned categories

Manage supplier relationships in alignment with Category Managers and key stakeholders

Effectively collaborate with category stakeholders and managers on projects and tasks

Proactively manage key contractual dates and contract terms

Understand spend details for assigned categories

Hold business discussions or business reviews in alignment with Category Managers and stakeholders

Identify risks and opportunities in all aspects of the job

Support supplier performance by driving corrective actions and issues to closure

Negotiate written agreements and commercial deals

Create and manage requests for information from suppliers (proposals and/or quotes - RFI, RFP, RFQ) for assigned categories

Understand industry trends and challenges for assigned categories

Convert requisitions into purchase orders (POs) for assigned categories and manage those POs to closure

Resolve invoicing and payment issues related to assigned categories

**Requirements**:

- Currently studying or recently graduated from Business Administration, Industrial Engineering, Commerce, or related fields

- Problem solving skills

- Advanced English communication skills (BELT B2) - verbal and written

- Ability to prioritize, multitask and quickly switch context

- Intermediate MS Excel, Power Point, and Word

- Strong interpersonal skills to interact with team members, internal customers

- Ability to exercise good judgment when making decisions, aligned with the company values

- Passion for continuous improvement

- Oracle ERP experience is a plus, but not required


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