Subcontract Administrator 2

hace 3 semanas

Alajuela, Alajuela, Costa Rica Amentum A tiempo completo

Job Summary:
Amentum is seeking a
**Subcontracts Administrator** to support our Team in Belen.
This position will require some overtime, particularly during seasonal peaks in purchasing.
The
**Subcontracts Administrator** performs administrative functions associated with contracts coordination, administration, and invoice reconciliation.
- Support new vendor setups, requests for proposals, and the administrative portion of contracts and service agreements.
- Contacts vendors to source correct and cost-effective parts and services.
Inputs requests into system to generate PO or use a PCard
- Maintain files of requisitions, receiving reports and related documents.
- Lead Supplier Sustainability and Quality Program.
Coordinator with Subcontractors to comply with program requirements.
- Create reports checking PO status cost and invoice payment and other projects assigned by Supervisor.
- Working with Operations, Finance and Subcontracts on invoicing process.
Ensure purchasing acquisition, purchase order, and invoice match.
- Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various look-ups), as well as all software tools used in the procurement process.
- Experience in one or more of the areas of purchasing, expediting and integrated supply is preferred.
**Responsibilities**:

- Analyzing workflow processes.
- Ensuring bills are paid in a timely and accurate manner while adhering to department procedures.
- Comparing purchase orders, prices, terms of payment and other changes.
- Handle queriers and coordinate with Business Unites/Functions to resolve issues during invoice processing.
- Coordinate requests for contracted services with Procurement, the appropriate Supervisor, Lead and client
- Work with and oversee subcontractor activities.
- Support pricing, bids, and vendor sourcing functions.
- Support the purchase order requisition and payment process.
- Support/assist the development of team and vendor performance measurements and metrics.
- Perform some amount of start-up activity for new facility add-ons
- Understand company policies and enforce safety regulations.
- Other duties as assigned by Manager or Supervisor.
Minimum Requirements:

- Three years of experience in a materials management, procurement, purchasing, or related role in a business environment, or demonstrated equivalent combination of education and experience.
- High school diploma or demonstrated equivalent.
- Strong proficiency with Microsoft Office software, particularly MS Excel (including the ability to create performance metrics, charts, etc).
- Ability to coordinate with internal departments.
- Solid organizational skills to keep track of invoices.
- Strong customer services skills to work with various internal teams and vendors.
- Experience in both procurement and accounts payable preferred.
- Fluent in English and Spanish, Portuguese preferred.
- Must be Leagaly Authorized to work in Costa Rica.

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