Executive Assistant

**FounderScale** is a revenue agency that increases sales for founder-led organizations by providing sales and marketing services. We are based in Atlanta, GA and have a presence in Playa Grande, Guanacaste, Costa Rica.

You will be working with our founder in Playa Grande, Costa Rica. This is an in-person role and you are expected to be in our workspace during work hours.

We are looking for an Executive Assistant who is detail oriented, naturally makes lists to ensure nothing is missed, and can assist our founder in building relationships that help customers, the company, and the team. Our founder is focused on running the delivery team, meeting regularly with clients, and building community online. You will be responsible for keeping her organized, ensuring she is briefed and prepared for all meetings, while understanding and managing changing priorities.

This role is part-time for 20 hrs per week with a 5 hr per-day schedule. The work schedule is Monday through Thursday from 8 AM to 1 PM. Please ensure that you are able to arrive punctually.

**Your Role**
- Manage communications on behalf of the founder by providing timely responses to all inquiries. Strive for inbox zero on daily basis.
- Provide white glove level service while scheduling meetings, confirm attendance prior to meetings, and follow up after meetings on behalf of the founder.
- Assist in creating, building, and maintaining relationships with team members, customers, prospects, and partners.
- Schedule and manage events ranging from lunches and dinners to larger group events. Provide great communications so that all attendees' questions are proactively answered.
- Manage travel schedules, hotel booking, transportation, and other travel arrangements.
- Keep lists of initiatives, assist with prioritization, and ensure progress on each initiative.
- Create and copy-edit documents, presentations, and other content.

**Requirements**:

- Previous experience working directly with a founder on a regular basis
- 3+ years as an office manager, executive assistant, or other supportive role
- 1+ year experience in a technology organization
- Tech savvy
- Automation savvy
- Self-motivated
- Proactive self-starter
- Stickler for details and accuracy
- Comfortable asking questions, sharing ideas, and communicating with managers, peers, and clients
- Proficient in English with native-level fluency in reading, writing, and speaking, demonstrating clear and professional communication skills with 100% accuracy
- Be located near Playa Grande, Guanacaste, Costa Rica with reliable transportation

**Preferred Technology Experience**:

- CRM: HubSpot
- Marketing Automation: HubSpot, Woodpecker, Salesloft
- Project Management: Jira, Slack, Google Suite Tools
- CMS: Wordpress, Divi, Elementor
**Job Type**: Part-time
**Salary**: $20.00 per hour
**Work Location**: In person - Playa Grande, Costa Rica

**Benefits**:

- Flexible schedule

**Schedule**:

- 5-hour shifts
- Monday to Thursday

**Experience**:

- Executive / Administrative Assistant: 1 year (preferred)

**Job Type**: Part-time
Part-time hours: 20 per week

Application Question(s):

- Do you have experience working with a founder/CEO at a smaller company (less than 50 people)? Do you have experience working on a distributed team?

**Experience**:

- Executive / Administrative Assistant: 1 year (preferred)