Lam Msol Operations Document Controller

hace 3 días


San José, Costa Rica Emerson A tiempo completo

**CORE RESPONSIBILITES**
- Manage and control documentation according to the schedule ensuring mínimal impact to the order.
- Work with order and project teams during proposal and execution to define documentation requirements including; deliverable recommendations, timeline for submittals and deviations and clarifications.
- Utilize DocPro or equivalent for all documentation tasks including planning, managing, tracking, submittal, storage and generating status reports.
- Gather required documentation for the order including delegating tasks and working cooperatively with internal teams.
- Responsible for document submission, managing customer responses and submission of revisions.
- Participate in KOM and other internal/ external meetings representing the documentation needs and risks.
- Provide ongoing communication and support to the Order and/or Project Manager and project and/or order teams, including providing documentation status and updates on any risks.
- Provide preliminary & final documentation that accurately meets customer requirements and ensures the highest quality standards of deliverables are maintained.
- Update and provide documents/ reports as needed by the MSOL organization to monitor and control the orders; including project/order plan, schedule, risk register, performance metrics and other documents as needed.
- Act as an escalation point for documentation related matters for internal and/or external customers.
- Work closely with the Order/Project Manager and the project/order teams to resolve any delivery or invoice disputes.
- Pro-actively support the Order/Project Manager in improving quality and performance of the team.
- Act as interface between the factory, drawing team and project/order team in all documentation related matters.
- Liaising with supply chain and or 3rd party suppliers to ensure correct documentation requirements are met and delivered on time.
- Participate in training and other learning opportunities to increase understanding and knowledge of Measurement Solutions products and their documentation offering.
- Assist with training and or coaching of new documentation controllers.

**SPECIFIC TASK **- Specific tasks completed by the DC, additional duties may be added as applicable.
- Set up and maintain documentation and profiles in DocPro or equivalent.
- Submit requirements for Custom Cover Sheets to DocPro Admin team.
- Fill out customer non-standard records (Non EMR docs - e.g. SDI, Instrument tag list, etc.).
- Review customer SDI or equivalent and identify documentation requirements (type, format, copies) and compare against factory standard.
- Calculate documentation/ service cost and fills out document/service quote form as part of proposal.
- Provide documentation submittal schedule to the OM/PM to be included on the overall order/project schedule.
- Gather, consolidate and or expedite documentation from the factories or other resources.
- Generate new or revised proposal for documentation.
- Update standard document with required customer information (when purchased) and Emerson availability.
- Request drawings from drafting team and verifies drawings according to SO.
- Provide information to drawing team regarding decal (customer template).
- Organize, prepare, update and submit (electronic or hard copy) all documentation including: technical passports, data books and drawings based on given customer guidelines (when purchased) and Emerson standards.
- Encode documentation using standard Measurement Solutions templates; store and organize documents to team repository.
- Generate table of contents, cover sheets or other supporting forms to prepare documentation for submission.
- Perform quality checks and completeness of customer data and documentation requirements.
- Create and implement a strategy for each order to comply with customer requirements.
- Provide support on invoice disputes around documentation.
- Monitor and control documentation backlog and alerts the Order/Project Manager and/or Admin on changes and late documentation.
- Attend internal Kick-off meetings.
- Attend status meetings and provide status updates to customers on documentation progress.
- Identifies documentation risks and mitigations strategies to Order/Project Manager.
- Participates and/or leads in Lessons Learned meetings or reviews.
- Create, update and monitor tasks in CRM/ EDDR/ DocPro.
- Provides own work estimates and can negotiate turnaround time within the team.
- Follow up and expedite reviewed and commented documents from the customer.
- Upload final documentation in OCM (storage platform).
- Upload documentation on customer specific online platforms.
- Provides continuous improvement concepts and participates in quality reviews.

**KNOWLEDGE AND EXPERIENCE**
- Minimum 2 years in documentation (customer support functions
- preferred but not mandatory).
- Proficient with Microsoft Office (Excel, Word Paint, Power Point, Publisher, Outlook, Adobe Acrobat Pro).
- Com


  • Cost Controller

    hace 7 meses


    San José, Costa Rica S&B Technical Products A tiempo completo

    Position Title: Cost Controller Reports to: Controller Classification: Exempt Status: Regular Full-Time Location: San Jose, Costa Rica (on-site) **This job is located at Terramix, S.A, a Hultec Company in San Jose, Costa Rica. All resumes must be in English for consideration** **Responsibilities**: - **Cost Accounting Accuracy** - maintain and update...


  • San José, San José, Costa Rica Zoetis A tiempo completo

    **Job Title:** Senior Financial Controller**Location:** San Jose, USAWe are seeking a highly skilled and experienced Senior Financial Controller to join our team at Zoetis.About the Role:The successful candidate will be responsible for overseeing all financial matters across the legal entity operations, including billing, accounts receivable, accounts...

  • Controller Manager

    hace 2 meses


    San Francisco, Heredia, Costa Rica Infotree Global Solutions A tiempo completo

    Company Overview:Infotree Global Solutions is a leading provider of business solutions, committed to delivering exceptional service and expertise to our clients.Job Summary:We are seeking an experienced Controller General to join our team. As a key member of our financial operations department, you will be responsible for overseeing the management of...

  • Controller

    hace 7 meses


    San José, Costa Rica Trainrobber A tiempo completo

    We are seeking a highly motivated and experienced _**Controller **_to join our real estate tech company. This is a key leadership role, responsible for overseeing all financial activities, ensuring accuracy and compliance, and providing strategic financial insights to support informed decision-making. **Responsibilities**: - **Financial Planning &...


  • San Francisco, Heredia, Costa Rica Amazon Support Services Costa Rica Srl A tiempo completo

    Job Title: Financial Controller Costa RicaWe are seeking a highly experienced Financial Controller to join our team at Amazon Support Services Costa Rica Srl. As a key member of our financial leadership team, you will play a critical role in driving business growth and improving financial performance.**Job Summary:**The Financial Controller will be...

  • Project Analyst

    hace 7 meses


    San José, Costa Rica Emerson A tiempo completo

    **Duties and Responsibilities** - To provide financial, scheduling, quality and general support to the Project Manager(s): - Financial Support in assets as budgets, invoicing, inventory, sales etc. to ensure healthy cash flow in projects and Business Units. - Guardian Support administration and POC revision and calculation in a monthly basis. - Planning and...


  • San José, Costa Rica Moody's A tiempo completo

    The Regulatory Support and Controls (RSC) team in MIS Ratings Operations and Controls is responsible for the implementation, execution, support, and controls of processes and enabling technology that support the end-to-end credit rating process and regulatory-mandated processes. **As Document Management Supervisor you will**: - Lead the Costa Rica Document...


  • San José, Costa Rica Moody's Investors Service A tiempo completo

    Imagine what we can INSPIRE with you Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together. Department ROC/ RSC Role/Responsibilities The Regulatory Support and Controls (RSC) team in MIS Ratings Operations and Controls is...

  • Financial Controller

    hace 2 semanas


    San Francisco, Heredia, Costa Rica Amazon Support Services Costa Rica Srl A tiempo completo

    We are seeking a skilled Financial Controller to join our Amazon Support Services Costa Rica Srl team in Heredia, H, CRI.About the role:The ideal candidate will have 4+ years of experience in finance and a Master's degree in accounting, information systems, finance, or equivalent. The successful candidate will be responsible for reconciling, auditing, and...

  • Document Controller

    hace 7 meses


    San José, Costa Rica Evolution A tiempo completo

    **Job Description**: - Collaborating with colleagues from different teams and departments with regards to status of due diligence process. - Communicate independently and professionally with external clients on all KYC related matters. - Liaising and chasing clients to gather detailed information and supporting documentation required to complete the CDD. -...


  • San José, Costa Rica Marriott International, Inc A tiempo completo

    **Additional Information** El Controller estará a cargo de cuatro propiedades. Siendo estas AC Escazú, Residence Inn, Courtyard y Fairfield Alajuela **Job Number** 23150442 **Job Category** Finance & Accounting **Location** Residence Inn San Jose Escazu, Ave. Escazu Complex Prospero Fernandez Hwy, San Jose, Costa Rica, Costa Rica **Schedule**...

  • Mss Project Controller

    hace 7 meses


    San José, Costa Rica Emerson A tiempo completo

    The Project Controller Ensures that projects are booked on time and in full; including creating the project cost budget, issuing intercompany orders to execution locations, supporting project progress reports and/or scheduling, supporting receiving and/or invoicing, supporting logistics transactions and dealing with other critical project support...


  • San José, Costa Rica Emerson A tiempo completo

    **Responsibilities** - Leads team members, foster their professional development and growth, and promote teamwork and cooperation - Serves as the first point of escalation for team members when problems or issues arise with systems use or operation. Provides escalation support by giving guidance in problem solving customer issues. Use all available resources...


  • San Francisco, Heredia, Costa Rica Citi A tiempo completo

    The Central Controls Oversight Lead role is a senior position within the Controllers Organization that reports to the Controls Management Team within Capital Controllers. The individual supports end-to-end SACCR controls monitoring and oversight to deliver month-end data accuracy and completeness of the firm and bank's RWA calculation and reporting.Key...


  • San José, San José, Costa Rica Fusion Cpa A tiempo completo

    Fusion CPA is an award-winning outsourced accounting, tax planning strategy, and growth advisory firm for businesses in the United States.We are a technologically forward-thinking and growth-minded firm, which extends to our clients and staff. Our clients rely on us to help them stabilize, analyze, and grow their businesses.About the Job:The Financial...


  • San José, Costa Rica Emerson A tiempo completo

    As a Intercompany Purchasing Analyst, you'll play a role in handling the acquisition and distribution of materials, parts, equipment, and supplies for our organization, focally in projects and services orders. Your responsibilities include coordinating and follow-up procurement activities to ensure efficient operations. **In this Role, Your Responsibilities...


  • San José, Costa Rica Emerson A tiempo completo

    **Responsibilities & Main Functions**: - Responsible of Leading the S&OP Process across Latin America Region working with Country Champions to ensure Resource Planning Data is accurate enough to support the decision-making process. - Interact and Work with Sr Management in the WA and BU, being the World Area contact in the global community and participate...


  • San José, Costa Rica Document Management Solutions DMS SRL A tiempo completo

    **Primary Functions**_:_** - Drives creation of quality and process changes and other operational initiatives to enable their assigned area to meet and exceed business plan. - Works closely with support staff (HR, Finance, Safety, IT and other Sr. Operations Managers) to build and secure support and resources for projects and initiatives in their area, as...

  • Na Quality Associate

    hace 6 meses


    San José, Costa Rica Emerson A tiempo completo

    The NA Quality Associate is responsible for deploying and ensuring compliance with MSS quality assurance and safety processes for the NA MSS engineered solutions organization. **In this Role, Your Responsibilities Will Be**: Quality: - Assist in company ISO activities like quality management certification/surveillance audits, awareness programmes, process...


  • San José, San José, Costa Rica Boston Consulting Group A tiempo completo

    At Boston Consulting Group, we are seeking a Financial Operations Specialist to join our North America Regional Finance Shared Services team. This is an exciting opportunity to work with a diverse group of professionals and contribute to the delivery of reliable financial services to support business needs.About the RoleThis role will focus on supporting the...