My Office Support Associate

hace 4 semanas

Heredia, Costa Rica Bayer A tiempo completo

**My Office Support Associate**

When you show proactivity and ambition, we’ll harness it through a variety of opportunities and challenges in the diverse areas of our business - all with a strong and meaningful purpose. Where do you want to go? What do you want to do? How do you want to make a difference? The choice is yours, and we’ll help you get there. **Be better together. Be Bayer.**

**YOUR TASKS AND RESPONSIBILITIES**

Responsible for timely and accurate processing of specific administrative tasks according to standard process documentation such as:

- Organize and maintain Outlook inbox and calendars.
- Coordinate meetings, rooms, and hotel reservations, catering events, new hires onboardings, interviews, etc.
- Creation, follow-up, and tracking of purchase.
- Submit, reconcile, and track travel and project expenses.
- Maintain and manage contact lists, SharePoint, MS Teams, and other systems.
- Prepare and update regular reports, budgets, and other documentation.
- Prepare briefing materials, take minutes, and verify meeting participants.
- Arrange travel and provide support with business trips, transportation, and hotel booking.
- Support onboarding and Offboarding process.
- Register Visitors to the buildings.
- Comply with process standards, policies, documentation procedures, and KPI targets.
- Prepare and maintain process and client documentation.
- Use of existing procedures to solve routine or standard problems.
- Solve, liaise with appropriate resources, follow up, and escalate identified issues.
- Contribute to process improvements and report potential process exceptions.
- Support onboarding and training process for new joiners
- Support TL, and other team members in operational topics.

**WHO YOU ARE**
- Experience as administrative assistant, business support, and/or customer service is beneficial.
- Verbal and written communication skills are required as the role requires interfacing with internal and external customers.
- Excellent at English (B2+C1) fluent in written and spoken.
- Computer proficiency with Microsoft Office Suite and other IT-relevant systems.
- Ability to maintain the highest levels of confidentiality and integrity.
- Ability to work independently and be self-motivated.
- Strong organizational skills reflecting the ability to prioritize multiple tasks to meet deadlines, ensuring attention to detail.
- High level of proactivity, dedication, accuracy, and excellent customer service.
- High level of professionalism with a focus on teamwork and the ability to cultivate and maintain a positive working environment through feedback.
- Continuous improvement mindset to contribute to the team's development and growth.
- Problem-solving skills and flexibility to accept new challenges.
- At Bayer we believe in diversity, equity, and inclusion. We aim to create an environment in which everybody can feel authentic, respected and equally valued. Every day we strive to reflect our values through our people unique capabilities, self-experiences, and aspirations. We, intentionally seek diversity, to enable our people bring their fullest potential out and encourage others to likewise do so. Our company wins, when we leverage our capabilities to lead the cultural transformation in our business, positively impacting the society._
- .**Aplication Time**:

- 21/11/2023 - 28/11/2023

**Work type**:

- Full time

**Division**:

- Enabling Functions**Reference Code**
- 807221**Functional Area**:

- General Administration & Corporate Services**Location**:

- Costa Rica : Heredia : Heredia**Employment Type**:

- Regular**Position Grade**:

- SS3**Contact Us

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