Occupancy Planner

**Occupancy Planner**

**Job ID**
- 142858**Posted**
- 01-Nov-2023**Service line**
- Advisory Segment**Role type**
- Full-time**Areas of Interest**

Building Management, Consulting, Data & Analytics

**Location(s)**

Heredia - Heredia - Costa Rica, San Jose - San Jose - Costa Rica

**JOB SUMMARY**
- The Occupancy Planner applies strong working knowledge of planning principles and IWMS tools to assist clients in appropriately managing their Real Estate portfolio. This includes gathering client occupancy requirements for consolidation, growth, or relocation projects, and ensuring that space use is optimized and documented, while business needs are addressed effectively and efficiently. This individual will provide space planning, data mining/analysis, reporting, and interpretation of space planning metrics to provide recommendations and proposed solutions for a client's occupancy needs.
- **ESSENTIAL DUTIES AND RESPONSIBILITIES**
- The essential duties and responsibilities include the following. Other duties and responsibilities may be assigned as business needs require.
- Become familiar with Buildingi’s core business and the services provided to our clients.
- Track and report projected versus actual seat counts. Analyze and report on current, accurate,
- departmental-level occupancy information, maintain the planning database, and capture post-move project space assignments. Recommend and enforce space policies/standards, procedures, and protocols. Participate in audits (including seat assignments, occupancy, vacancy, labs, & equipment). Field verifying occupancy planning data as required.
- Develop Stack Plans, Block Plans, Test-fits & MACs (Moves, Adds, Changes). Provide strategic perspective and oversight of standards, master planning, and work style guidance to facilities, operational, design, and construction project teams. Develop, maintain, and report space allocation plans, and if applicable, issue space allocation reports.
- Analyze space requirements and provide conceptual space plans and recommendations to real estate team(s) and/or stakeholders. Prepare block or stack plans, charters, and move lists.
- Produce drawings and presentations for internal stakeholders and client-facing steering committee meetings (Workplace Managers, Business Unit Directors, Leadership, etc.) for review and feedback, involving project management staff as appropriate for move and construction services.
- Collaborate with other team members to gain business intelligence. Responsible for occupancy data within the system of record. May be required to manage space walks for validation and update of occupancy metrics.
- Partner with other departments on move and relocation sequencing and execution. Liaise with Change Management teams as needed.
- Make recommendations to Management on necessary space planning code changes and/or requirements and updates.
- Attend client meetings to collect requirements, and present findings and recommendations. Obtain approvals to proceed when required.
- Solid communication and presentation skills. Translate data from multiple sources to easily understandable reports and presentations, both periodic and ad hoc, on space occupancy, workplace effectiveness and other benchmarks. Manage standards exceptions, identify, and ensure tactical requests are handled in accordance with established guidelines and plans.
- Collaborate with client representatives in delivering project goals and objectives. Be able to interact and negotiate effectively. Provide a single point of contact for data-related planning questions. Ensure planning is aligned with corporate guidelines, and that all scenarios maximize use of space. Some client account management, proposal/SOW writing and fee management skills preferred.
- Act as change advocate and advisor on pilots and initiatives, especially those involving non-traditional environments. Be prepared to provide change management guidance.
- Use AutoCAD to maintain accurate data & drawing records in applicable computer-aided facility management (CAFM) systems.
- Provide superior customer service with extreme attention to detail.
- Comply with and extend Quality Assurance procedures, including auditing records or a change control log to track work history.
- Contribute to Standard Operating Procedures playbook and documentation.
- Work onsite at the client’s offices and represent Buildingi and the services provided to the client with the utmost professionalism.
- Contribute to Standard Operating Procedures playbook and documentation.

**SUPERVISORY RESPONSIBILITIES**
- No formal supervisory responsibilities in this position. Provides informal assistance.**QUALIFICATIONS**
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform