Senior Occupancy Planner

hace 2 semanas

San Francisco, Heredia, Costa Rica JLL A tiempo completo
JLL supports the Whole You, personally and professionally.


To drive the client's global occupancy strategy and space management within the framework of corporate workplace programs, metrics and real estate strategy.

This role will report to the Regional Occupancy Planning Director and partner closely with Portfolio Strategy and our Client's Strategic Planning team.

This role drives integration with relocation management, project management and facilities management functions.

The Senior OP also serves as the single point of contact for quality control in terms of consistency in planning processes, procedures and protocols, as well as workplace design solutions.

The Senior OP has 3 direct reports and is responsible for all aspects of people management for their team.

As Senior Occupancy Planner, you'll understand the planned 1-5-year real estate strategy for all buildings and businesses in the portfolio.


As Senior OP you will:

Act as main point of contact for occupancy planning initiatives and escalations specified AMER region
Facilitates communication between other occupancy planners, space planners, Org Space Program Managers, and other GREF team members
Serve as lead OP to a regional team of occupancy planners
Lead special, ad-hoc planning analyses

What this job involves
Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy team
Analysis of the client's portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolio
Develops Scenario Planning to support business engagement and Portfolio Strategy
Analysis Occupancy & Attendance metrics and derive proposed Desk Share Ratio (DSR) for each Org/Team
Tracks and reports projected versus actual headcount by organization
Develops city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
Reports the current and forecasted supply and capacity for a rolling three-year timeframe
Collects preliminary program requirements for each Org/Team (by building, if necessary)
Develops migration plans and sequencing of org level moves
Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocations
Develops stacking diagrams of current and future state based on three-year headcount forecast
Obtains alignment organizations' agreement to migration and stacking plans
Coordinates scope and phasing schedule for project implementation based on stacking plans and migration strategy
Ensures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirements
Recommends and applies space policies/standards, procedures and protocols
Educates and ensures compliance on planning and space policies/standards, procedures and protocols
Reports and maintains quarterly org-level space allocation plans
Review Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Space Planner for validation needs/timing
Supports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations

Partner closely with Portfolio Strategy and real estate partners to anticipate and understand the requests coming from different client groups, assess the space options available and develop options that account for competing priorities and requests.

This requires strong relationship management skills along with dealing with very sensitive information.
Issue Quarterly Allocation Report including actual and forecasted supply and demand
Supports document development of long-range strategy incorporating occupancy strategy at a building and org level into overall planning narrative
Migration and Stack Plans by City and Site Level
Current and Forecasted Headcount
Gap Analysis of Top down and bottoms up headcount
Key Interactions
Portfolio Strategist(s)
Space Planners
RE&F Managers
Org Space Program Managers within region
MAC teams
Facility Management teams
Space data management team
Design and Construction team

Technology Proficient
Ability to utilize software to support planning solutions and communicate ideas clearly with real estate team and lines of businesses:
Proficient in CAFM systems and Bluebeam preferred
Proficient in Microsoft Excel i.e. (pivot tables, V-Lookups, cell calculations, formulas, etc.)
Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations to client and lines of business
Ability to work in all of the Microsoft Office suite software technology
Conduct and actively participate in video conferencing meetings effectively
Education / Experience
A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required
Minimum of years of experien

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