Accounts Payable Administrator
hace 1 mes
**POSITION OBJECTIVE**:
Develop, implement and/or improve the accounting process, supporting the timely generation of
financial statements and managing the available billing of suppliers and their respective
payment, in accordance with the rules and procedures of the company.
**SUPERVISION RESPONSIBILITIES**:
This position has no personnel oversight responsibilities
**KEY RESPONSIBILITIES: DESCRIBE THE SCOPE**:
1. Manage the flow of accounts payable invoices from local suppliers.
**15%**
2. Keep track of all invoices from local suppliers.
**15%**
3. Approve electronic invoices in GoSocket.
**10%**
4. Solve problems that prevent the registration of invoices (with warehouse, purchases or national suppliers).
**7%**
5. Registration and payment management of recurring transactions: Water, electricity, leasing, CCSS, among others.
**5%**
6. Perform GR/IR, OCR, Miscellaneous and AP Trade account reconciliations.
**5%**
7. Respond to inquiries from suppliers about payments made, status invoices received, differences in billing, payment differences, account statements. (among others)
**5%**
8. Review the GR IR and follow up on old items: Request invoices from suppliers and follow up on old movements.
**5%**
9. Generate weekly report with electronic invoices pending acceptance in GoSocket.
**5%**
10. Generate traceability of pending electronic invoices in GoSocket at the end of the month.
**5%**
11. Prepare and review payment runs, classified according to currency and origin (national).
**4%**
12. Freight Review and Registration: Expeditors, Fedex, Ups, Kuehne Nagel and others.
**3%**
13. Monitoring and resolution of old items in reconciliations.
**2%**
14. Prepare SOX reports for the AP area.
**2%**
15. Timely update of the metrics of the area, as well as the management for the solution of old items.
**2%**
16. Perform a daily review of the posts to avoid errors in document date.
**1%**
17. Calculate and execute monthly and quarterly accrual of specific services: Water, Electricity, leasing, CCSS, RECOPE, among others.
**1%**
18. Generate report of the metric of seats of the month
**2%**
19. Control, monitoring and execution of assigned projects to promote development, comprehensive knowledge and continuous improvement.
**1%**
20. Attention to internal customer inquiries.
**1%**
21. Support the department in the accounting closing process.
**1%**
22. All other functions inherent to the position and those assigned by their respective boss.
**1%**
23. Ensure compliance with EHS corporate and legal requirements by complying with internal policies and procedures. Likewise, guarantee compliance through the adoption of strategies, internal controls, communication and necessary training.
**1%**
24. Continuously improve EHS outcomes through leadership, engagement, and participation in all EHS-related initiatives.
**1%**
**JOB QUALIFICATIONS (MINIMUM REQUIREMENTS)**:
**Education and Experience**:
University Baccalaureate in Accounting or related career.
Desirable and experience of at least two years in accounts payable in any industry.
Desirable experience in negotiating with suppliers, internal customer and payment shipments.
Desirable experience in the Medical Industry.
Basic-Intermediate English.
**Techniques**: Accounting Regulations NIF, NICC, SOX.
**Computer Systems**: Office Package.
**Special Training**: ERP SAP.
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