Administrative Assistant

Position Summary:

The administrative assistant performs a variety of administrative support service tasks for the NAM Executives and  Shared Services Director.

Job Responsibilities:

This position is responsible for, but not limited to, the following:

• Screens incoming calls and correspondence as needed.
• Constructs emails, memos, presentations, and spreadsheets relating to meetings and communications.
• Manages and submits all travel expenses.
• Arrange internal and offsite meetings as needed, includes coordinating conference lines, catering, supplies, hotel, transportation and air travel.
• Perform special projects as assigned, collaborating with various staff and departments.
• Back-up support to Administrative Support Group by providing support to Lead Team members when other Assistants are out of the office.
• Assist in maintaining calendar, scheduling of appointments and meetings, and arranging travel.
• Attends various department meetings and travels to offsite meetings when needed.
• Handle and maintain confidential information.
• Performs regular day-to-day office duties.

The responsibilities listed herein are not intended to be a comprehensive list of the duties and responsibilities of the position. The duties and responsibilities may change without notice.

Physical Attributes:

• May sit for extended periods of time.
• Utilize dexterity abilities to perform typing, operate a computer and other office equipment, to perform filing, and related job responsibilities and attention to detail competence.
• Spend significant time reading both on paper and on a computer.

Work Environment:

• General office environment.
• Noise level in the work environment is usually quiet to moderate.

Administrative Assistant - CR

Minimum Qualifications:

• Associate degree in business or secretarial science desirable, not required.
• +3 years of experience in an administration position in a corporate setting.
• Excellent skills with MS Word, Excel, and Power Point and Notes.
• Fluent in English
   

Preferred Qualifications:

• Excellent Microsoft Office skills, including Word, Excel, and PowerPoint.
• Takes an active role in helping to foster a team-oriented culture.
• Ability to work with multiple internal and external customers and determine priorities.
• Detail oriented; Strong focus on accuracy, quality, and timeliness all while handling multiple tasks.
• Strong organization skills with developed processes.
• Self-motivated with demonstrated ability to take on tasks or projects, without being asked.
• Good written/oral skills.
• Strong professional judgment/critical thinking.
• Creative; solution oriented.
• Ability to effectively work and communicate with people at all levels in the organization and in all departments.

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type: Full Time 

Alternative Locations: Costa Rica : Heredia 

Travel Percentage: 0% 

Requisition ID: 12749