Administrative Analyst

Job Summary
The Valley Foundation School of Nursing (TVSON) is seeking an Administrative Analyst to coordinate regulatory compliance reporting, clinical onboarding, clinical practicum contracts, and administrative operations. Reporting to the Director of Resources and Operations and receiving work lead direction from the Director of the School of Nursing, this position gathers, analyzes, and maintains data related to accreditation, clinical placements, contracts, and student requirements. The incumbent works collaboratively with faculty, staff, clinical agency partners, and the College of Health and Human Sciences, and university departments.

Key Responsibilities
Maintain records, demographic data, databases, surveys, and documentation required for California Board of Registered Nursing, WASC, and CCNE reporting and accreditation activities.
Coordinate clinical onboarding and student placements by working with clinical agencies, the SJSU Contracts Office, faculty coordinators, and students.
Manage clinical affiliation agreements and contracts by tracking documents, timelines, processes, and completion status.
Collect and analyze information through surveys, interviews, and other methods; prepare reports and documentation for accreditation and departmental needs.
Provide administrative and clerical support to the Director, Assistant Director, and School of Nursing coordinators while maintaining confidentiality and accurate records.

Knowledge, Skills & Abilities
Ability to communicate with constituents in a professional and respectful manner
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
Ability to draft, compose and appropriately format correspondence and standard reports
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
Ability to be fully functional in all technical aspects of work assignments
Professional interface with faculty, University personnel and clinical agency partners for contract management
Strong oral and written communication skills.
Must possess excellent customer service and public relations skills
Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling
Skilled in training for all SJSU Nursing student admission related databases (i.e. Skyfactor, Filemaker Pro, PeopleSoft)
Skilled in training for all SJSU Nursing student department criteria related databases (i.e. CastleBranch)
Understanding of information required for reporting for the BRN, WASC, and CCNE
Working knowledge or ability to develop understanding of the various databases used in the department
General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Required Qualifications
A bachelor's degree and/or equivalent training
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications
BA in Business Management or related field
Experience managing and coordinating a complex office
Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically
Demonstrated excellent written and communication skills
Experience handling confidential information
Demonstrated working knowledge of MS Access and Adobe Acrobat
Experience with MS Office, Spreadsheets, reporting, Gmail and Google docs

Compensation
Classification: Administrative Analyst/Specialist Non-Exempt
Anticipated Hiring Range: $5,513/month - $5,967/month (Step 8 – Step 12)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth *% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest

All applicants must apply within the specified application period:October 16, ** through November 1, . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information
People and Culture
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CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COV