Project Manager

Job Summary
The Valley Foundation School of Nursing at San José State University is seeking a Project Manager / Clinical Placement Coordinator to support academic scheduling, clinical placement coordination, and student onboarding for undergraduate nursing programs. Reporting to the Director of Resources and Operations for the College of Health and Human Sciences (CHHS), and receiving work direction from the Director of the Valley Foundation School of Nursing, this position works independently under minimal supervision. The incumbent collaborates closely with the Curriculum Coordinator, Undergraduate Coordinator, and Clinical Scheduler to ensure efficient scheduling, registration, application processing, and compliance with clinical requirements for students and faculty. This position plays a critical role in supporting student success and maintaining strong partnerships with clinical agencies.

Key Responsibilities
Coordinate clinical placements and onboarding for undergraduate nursing students, including collecting and submitting required documentation to clinical partners
Serve as the primary liaison with hospitals and clinical sites to ensure compliance with onboarding and placement requirements
Schedule nursing courses and clinical sections and maintain student and master schedules throughout the academic year
Enter and update course, faculty, and scheduling information in PeopleSoft and open Canvas course shells
Support student registration, including special session coding, add codes, and communication of registration instructions
Reserve classrooms and coordinate space for courses and nursing-related events
Communicate scheduling and clinical information to students, faculty, and staff and resolve related issues as they arise

Knowledge, Skills & Abilities
Ability to communicate with constituents in a professional and respectful manner
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
Thorough mastery of English grammar, punctuation, and spelling. Excellent oral and written communication skills
Project management skills
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area
Working knowledge of academic scheduling policies and procedures
Thorough knowledge of CMS/PeopleSoft functionality/reports
Ability to research issues related to schedule conflicts
Thorough knowledge of PeopleSoft reporting functions
Ability to generate and customize reports for semester chairs, director, curriculum coordinator, graduate and undergraduate coordinators
Ability to maintain confidentiality and appropriately handle sensitive communications, interpersonal, and confidential situations
Demonstrate critical thinking and problem solving and organizational skills
Working knowledge of registration processes and deadlines
Ability to assess broader perspectives and anticipate the impact of office administration problems and solutions in the front office
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions

Required Qualifications
Completion of a high school program, technical/vocational program, or their equivalents
Three (3) years of related office work experience

Preferred Qualifications
Baccalaureate Degree
One (1)–Two (2) years project management / office administration

Compensation
Classification: Administrative Support Coordinator II
Anticipated Hiring Range: $4,918/month - $5,323/month (Step 7 – Step 11)
CSU Salary Range: $4,367/month - $6,362/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth *% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest

All applicants must apply within the specified application period:July 20, ** through August 3, . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information
University Personnel
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CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical conditio