Director Of Resources And Operations

Job Summary
San José State University's Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university's student-centered mission. A member of the 23-campus California State university system, San José State University is situated in the entrepreneurial heart of Silicon Valley. The College of Engineering at San José State University comprises ten departments and independent programs which employs nearly 400 faculty and staff to support more than 7,000 local and international students. Committed to excellence and service, the expert staff of the College of Engineering frequently work with multiple external stakeholders and partners from across campus and other institutions.
The Director for Resources and Operations (DRO) works under the general direction of the Dean in the College of Engineering functioning with autonomy and oversight of the college and department budgets, personnel, and operations. The primary responsibilities include budget and fiscal management, personnel, operations, and oversight of facilities projects. This position collaborates and provides guidance and advice to the dean, associate deans, chairs, and staff on the efficient use of resources to optimize operation, implements college and campus policies, and serves as approving official with delegated authority. The incumbent oversees the administrative activities for the college and supervises key office personnel who work on a wide variety of events, programs, activities, and special projects as assigned.
The incumbent also works broadly with the leadership in the division, managers, analysts, and staff throughout the university and adopts continuous process improvement (CPI) to achieve business optimization and enhance the effectiveness of services offered in the college.

Key Responsibilities
Advises the Dean with regards to policy and procedures for budget administration. Reviews proposed budget, salary, and personnel actions to ensure conformance with established guidelines and collective bargaining agreements.
Manages and monitors annual salary and operational expenditures for the College in coordination with the college financial analyst.
Provides support to Dean, Associate Dean(s), Department Chairs, Directors, and staff regarding fiscal management. Oversees development and administration of the College budget in collaboration with the Dean and appropriate University departments.
Oversees preparation of periodic forecasts for each department and distribution salary, OE, and equipment funds.
Monitors and approves financial transactions and journal transfers for the college.
Monitors all College accounts to include CSU Operating Fund, Trust Accounts (e.g. faculty startup, PaCE, etc), Research Foundation, Tower Foundation/Endowment, and Scholarship accounts for budgetary compliance.
Provides analysis and makes recommendations to the Dean on the effective use of all funds to support the goals of the college and division.
Participates in and performs a full range of work-related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to financial tracking of budgets, funding, or projects.
Receives, generates, and transmits reports and other general correspondence relating to planning, development, and decision-making within the College.
Partners with FD&O units, including maintenance, operations, project management and safety management staff, to help offer better response time and updates to the dean, associate deans, and departments
Shepherds the strategic operational planning of space in the college; Represents the dean to develop long- range solutions and general space allocation and utilization plans, in collaboration with FD&O, that are consistent with federal, state and local codes and regulations and CSU and university guidelines.
Works collectively with FD&O to ensure College space data is accurate and collaborates to perform space utilization analysis and studies
Addresses general building space management concerns with the Sr. Director of Academic Budgets, Administration & Operations, Vice Provost of IESA, and FD&O, on behalf of the Dean, Associate Deans, Chairs, and College.
Collaborate with FD&O to develop draft capital budget requests for facilities related to renovation, maintenance, and construction projects. Help facilitate access to program information as needed by FD&O to further plan, design, and construction successful projects.
Works with the Dean in setting college level priorities and also advocates for the departments in moving projects along when issues arise in the Division Space Committee and with FD&O.
Initiates and tracks project requests and updates the Dean on all FD&O projects for the college. As the college point of co