Virtual Executive Assistant

Remote Executive Assistant supporting fast-growing US and Canadian startups. This is not a traditional assistant role, you will take ownership, anticipate needs, and help executives win every day. 🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, Peru, and Mexico at this time. At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters. As an Executive Assistant at Viva, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead. Full-time contractor: $1,200 USD base, with total monthly earnings up to $1,600 USD. Plus performance bonuses, compensation reviews every 6 months, and amazing benefits. What You Will Do You will support up to three executives across admin and operations, including: Managing calendars, inboxes, meetings, travel, and expenses Building and improving workflows, trackers, and documentation Supporting projects, reporting, and process improvement Coordinating across teams and stakeholders Tracking deadlines, dependencies, and deliverables Identifying inefficiencies and proposing better systems How You Know This Is The Job For You You enjoy building structure and improving processes You are detail-oriented and execution-focused You think in systems, not just tasks You like making things more efficient and scalable You enjoy fast-paced environments and learning new tools You want growth, feedback, and long-term career development What We Are Looking For 2+ years of general work experience Fluent English (C1 level) No job hopping: at least one of your last three roles shows a 2+ year tenure Previous Executive Assistant experience is not required. We welcome candidates with transferable experience Excited about AI and automation tools Comfortable with Google Workspace, Slack, Notion, and similar tools Reliable, proactive, and confident communicating with leaders How We Take Care Of You With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why: A company driven by a real social mission and strong values A culture built around growth, empowerment, and well-being 100% remote, forever Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff Work-life balance: fixed schedules, no overtime, weekends off Competitive pay: raises every 6 months plus performance bonuses Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care Paid holidays, vacation, sick days, and family care days Family-friendly

benefits:
paid parental leave and flexible parent policies 5-week paid training plus ongoing coaching 🕐 Looking To Start ASAP? So Are We Our process takes about 6 days, and we onboard every Monday. Move fast → get hired fast. 🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.