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Executive Assistant

hace 33 minutos

San José, San José, Costa Rica Varicent A tiempo completo

At Varicent, We're Not Just Transforming The Sales Performance Management (SPM) Market—we're Redefining How Organizations Achieve Revenue Success. Our Cutting-edge SaaS Solutions Empower Revenue Leaders Globally To Design Smarter Go-to-market Strategies, Maximize Seller Performance, And Unlock Untapped Potential. Varicent Stands At The Forefront Of Innovation, Celebrated As a Market Leader In The 2025 Forrester Wave Report For SPM, 2023 Ventana Research Revenue Performance Management (RPM) Value Index, Gartner Peer Insights, 2024 Gartner SPM Market Guide, And G2. Our Solutions Are Trusted By a Diverse Range Of Global Industry Leaders Like T-Mobile, ServiceNow, Wawanesa Bank, Shaw Industries, Moody's, Stryker And Hundreds More. Here's Why You'll Thrive At Varicent

  • Innovate with Purpose: Build impactful solutions for customers worldwide.
  • Join Excellence: Work in a diverse, collaborative, and innovative team.
  • Shape the Future: Lead in redefining revenue optimization.
  • Grow Together: Unlock your potential in a supportive environment.

Join us at Varicent—where your talent and ambition meet limitless opportunities for success

About The Role
We are seeking a highly organized and proactive Executive Assistant to support the broader Executive Leadership Team. This role will own day-to-day administrative needs, including travel, expenses, and scheduling support for approximately 8 executive leaders, while serving as backup support to the Executive Assistant to the CEO.

This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys operational excellence, and can manage executive-level operations.

What Will You Do
Executive Team Support

  • Provide administrative support to approximately 8 CE Executive Team members, including scheduling, meeting coordination, and general logistics. Serve as a reliable point of contact for executive-related administrative requests.

Scheduling and Meeting Coordination

  • Support scheduling and coordination for CE-related meetings, including internal leadership meetings and external meetings as needed. Manage meeting logistics such as room booking, video conferencing links, and coordinating participants across time zones.

Travel and Expenses

  • Coordinate domestic and international travel for CE executives, including flights, hotels, ground transportation, and itineraries. Prepare, submit, and track expense reports and ensure alignment with company policies. Partner with Finance on expense management and corporate card processes as needed.

Backup Support for the CEO's Office

  • Provide backup coverage for the Executive Assistant to the CEO, including scheduling support and urgent requests during absences or peak periods.

Events and Team Logistics

  • Support logistics for executive off-sites, leadership meetings, and CE team events, including catering and onsite coordination where required.

Administrative and Operational Support

  • Assist with document preparation, data entry, correspondence, and general administrative tasks. Support operational efficiency by helping standardize and streamline executive support processes in partnership with the Executive Assistant and Chief of Staff.

What You Will Bring

  • 5+ years of experience in an administrative assistant, executive support, or operations support role.
  • Experience supporting multiple leaders in a fast-paced or high-growth environment preferred.
  • Post-secondary education in Business Administration or equivalent experience is an asset.
  • Strong organizational and time-management skills with exceptional attention to detail.
  • Comfortable managing multiple priorities and shifting deadlines.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and expense management tools.
  • Ability to handle sensitive and confidential information with discretion.

1 TO 3 MONTHS: GETTING STARTED

  • Build strong working relationships with CE executives and understand individual preferences.
  • Independently manage travel and expense processes for assigned leaders.
  • Provide reliable scheduling support for CE-related meetings.
  • Provide effective backup support to the Executive Assistant when needed.

4 TO 6 MONTHS: BUILDING MOMENTUM

  • Consistently manage executive travel, expenses, and scheduling with minimal oversight.
  • Proactively identify scheduling conflicts, travel efficiencies, and process improvements.
  • Become a trusted administrative partner to CE executives.
  • Contribute to standardizing executive support workflows.

7 MONTHS AND BEYOND

  • Operate as a fully trusted, go-to administrative resource for the CE team.
  • Play a key role in scaling executive operations as the company grows.
  • Take on increased responsibility or complexity

Benefits

  • Market Leading Compensation Package.
  • Wellness Programs to Support Health and Wellbeing.
  • Working with the latest tools and technologies in a fast-paced environment.
  • Remote Work Flexibility.
  • Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance.
  • Annual Time Off: Time off is provided in accordance with applicable legislative requirements.
  • Global Connected Culture: Hubs in Romania, UK, US, Canada.
  • Dynamic Work Culture: Thrive in our innovative and multicultural environment.
  • Grow with Us: Continuous development opportunities.

Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email

Varicent is also committed to compliance with all fair employment practices regarding citizenship and immigration status. By applying for a position at Varicent and/or by using this portal, you declare and confirm that you have read and agree to our Job Applicant Privacy Notice and that the information provided by you as part of your application is true and complete and includes no misrepresentation or material omission of fact