Personal Assistant

About the Role

We are seeking a friendly, highly organized, and proactive bilingual Personal Assistant to work in person at a reception office. This role supports the School Director with daily administrative and personal tasks while also serving as a welcoming, professional presence for families, staff, and visitors.

The ideal candidate brings calm, warmth, and structure to a busy school environment and is comfortable balancing administrative support, reception duties, and basic creative tasks.

Key Responsibilities

• Serve as the welcoming first point of contact at the school reception
• Support the School Director with scheduling, reminders, and task management
• Manage emails, messages, and communications in English and Spanish
• Create school event posters, flyers, and monthly calendars using Canva
• Post announcements via whatsapp and class dojo
• Post daily on school's social media
• Assist with organizing documents, records, and office systems
• Coordinate meetings, appointments, and follow-ups
• Support daily school operations with light administrative tasks
• Help maintain a calm, organized, and professional front office environment
• Support household or family logistics as assigned
• Run occasional errands and assist with day-to-day problem solving
• Help keep systems, lists, and routines organized and up to date

Qualifications

• Fully bilingual in English and Spanish (spoken and written)
• Proficient in Canva (event posters, calendars, simple graphics)
• Strong organizational and multitasking skills
• Warm, professional, and confident communication style
• Trustworthy, discreet, and emotionally intelligent
• Comfortable with technology (Google Workspace, email, calendars, WhatsApp, Instagram)
• Able to work independently and anticipate needs

Ideal Candidate

• Young professional with a polished and friendly presence
• Detail-oriented with a good eye for simple, clean design and use of social media
• Calm under pressure and solution-oriented
• Enjoys supporting leadership and interacting with families
• Comfortable working in a values-driven, school-based environment

Job Types: Full-time, Contract

Contract length: 6 months

Pay: ₡600, ₡900,000.00 per month