Executive Assistant

hace 4 días

Remote, Costa Rica Move your Business A tiempo completo

MOVE Your Business is proud to represent Accelerate Lender Services, a U.S.-based company specializing in foreclosure services. They focus on assisting lenders with the process of taking a home or property due to a borrower's non-payment. Their mission is to provide practical, reliable solutions that help lending professionals manage foreclosure matters with confidence and efficiency.

On behalf of Accelerate Lender Services, we are seeking an exceptional Virtual Assistant to support the President in building and scaling a new foreclosure trustee services company. Foreclosure is the process of taking a home or property due to a borrower's non-payment. This role requires someone who thrives in a fast-paced, entrepreneurial environment and can serve as a force multiplier for an executive managing multiple business priorities simultaneously.

Note: Please submit your resume in English so we can effectively assess your qualifications.

Benefits:

  • Competitive salary
  • Strong support system
  • Salary increase starting in your first year of employment (based on performance)
  • Health benefit ($30/month)
  • Training materials for upskilling are provided
  • Paid holiday leaves (depending on the holidays that the client observes)
  • Paid sick leaves (sick leave convertible to cash if perfect attendance)
  • Paid planned leaves
  • Internet Allowance ($25/month)

Key Responsibilities:

  • Executive Support & Priority Management
  • Maintain and proactively manage the President's calendar, task lists, and competing priorities across multiple business entities
  • Provide daily/weekly priority reviews to ensure critical deadlines and initiatives stay on track
  • Anticipate needs and identify potential scheduling conflicts or priority misalignments before they become issues

  • Serve as an accountability partner for project completion and follow-through

  • Business Operations & Project Management

  • Drive new initiatives from concept to execution, taking ownership of discrete projects
  • Create and maintain systems for tracking foreclosure cases, deadlines, and compliance requirements
  • Develop and refine standard operating procedures as the business scales
  • Coordinate with outside parties

  • Manage document preparation, review workflows, and quality control processes

  • Administrative Excellence

  • Maintain organized digital filing systems for contracts, cases, and business records
  • Handle vendor management, contract tracking, and renewal notifications
  • Coordinate meetings, prepare agendas, and follow up on action items

Requirements & Qualifications:

  • Proven experience as an Executive Assistant for at least 2 years, preferably supporting senior management, C-level executives, or attorneys.
  • Previous experience in a fast-paced work environment, ideally in foreclosure, real estate, or legal services.
  • Extremely detail-oriented, organized, and proactive, with strong organizational and multitasking skills.
  • Ability to think on your feet and solve problems efficiently.
  • Excellent written and verbal communication skills – you write clearly, professionally, and persuasively.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools.
  • Demonstrated ability to handle sensitive legal and financial information with discretion and maintain confidentiality.
  • Experience with document management, workflow automation, or other process optimization tools.
  • Strong time management skills with the ability to prioritize tasks and manage competing priorities effectively.
  • Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
  • Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country's equivalent), is required prior to onboarding.

Personal Attributes

  • Self-directed - You don't need hand-holding; you figure things out
  • Persistent - You follow through until tasks are complete
  • Adaptable - You pivot quickly as priorities shift in a startup environment
  • Detail-obsessed - Small errors bother you as much as big ones
  • Calm under pressure - Multiple deadlines energize rather than overwhelm you
  • Growth-oriented - You want to build something from the ground up

Working Hours:

Full Time (40 hours per week)

Monday through Friday 8 AM - 5 PM Pacific Time

Pay: $800 + $55 Allowance per month

When applying, please submit the following:

  • Your resume highlighting relevant experience
  • An example of a system or process you've created to manage complexity

About Us:

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

Job Type: Full-time

Pay: ₡390,000.00 per month

Application Question(s):

  • How many years of experience do you have as an Executive Assistant?
  • How many years of experience do you have in using Project Management Tools?
  • The monthly compensation for this position is an $800 base salary plus a $55 allowance. Does this align with your expectations?

Work Location: Remote