Executive Assistant –

Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a strategic partner, ensuring that the executive's time is optimized and that operations run efficiently across departments.

Key Responsibilities:

• Manage and prioritize the executive's calendar, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the executive.
• Serve as a liaison between the executive and internal/external stakeholders.
• Coordinate meetings, take detailed notes, and follow up on action items.
• Maintain confidential files, records, and communication.
• Support project tracking and assist with strategic initiatives as directed.
• Draft professional communications and handle inquiries promptly and accurately.
• Anticipate needs and proactively resolve issues before they arise.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field (preferred).
• Minimum of 3–5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Strong organizational and problem-solving skills with a high level of discretion.
• Ability to manage multiple projects simultaneously and meet deadlines.

Success in This Role Looks Like:

• The executive's schedule runs seamlessly and efficiently.
• Communication with internal and external parties is handled professionally and promptly.
• Strategic priorities are supported through clear organization and proactive planning.